Accounts Payable Manager

Recruiting Resources, Inc.; El Segundo (CA); On-site; USD 90,000 - 125,000; Full time

Job summary

Recruiting Resources is partnering with a growing manufacturing startup to hire an Accounts Payable Manager who will own full-cycle AP across multiple subsidiaries and help build processes, controls and automation.

This hands-on role is ideal for someone who enjoys resolving discrepancies, improving how AP workflows operate, and collaborating with vendors and internal teams to ensure timely payments and accurate reporting. California-based, on-site work.

Qualifications

• Bachelor’s degree in accounting, finance or a related field.
• 3–4 years of full-cycle accounts payable experience; manufacturing or multi‑entity experience is a plus.
• Understanding of accrual accounting, GL coding and month‑end cut‑off.
• Familiarity with W-9/1099 requirements and sales/use tax.
• Strong Excel skills; experience with Ramp or QuickBooks Online is a plus.
• Accurate, organized and proactive in following up with vendors and internal stakeholders.
• Comfortable working in a growing startup where processes are evolving.

Responsibilities

• Manage the AP inbox and process vendor invoices end to end using Ramp and QuickBooks Online, ensuring accurate GL coding and expense recognition.
• Match invoices to purchase orders, verify amounts, taxes and delivery, and resolve discrepancies with vendors and internal teams.
• Identify duplicate invoices, unusual charges and missing supporting documentation.
• Prepare twice‑weekly payment batches across ACH, wire and card for approval, and follow through on outstanding items.
• Onboard vendors, verify legal names, collect and review W-9/W-8 forms, and maintain accurate vendor records.
• Perform call‑back verification for new or changed banking details.
• Track 1099‑reportable vendors, support year‑end filing and flag potential California sales/use tax exposure.
• Support month‑end AP cut‑off and accruals, prepare AP aging reports and reconcile AP to the general ledger.
• Help develop purchase order and three‑way‑match controls, improve AP automation and document consistent procedures across subsidiaries.
• Support audit requests related to AP and vendor payments.

Skills

Excel skills

Education

Bachelor's degree in accounting or finance

Tools

Ramp

QuickBooks Online

Job description

Accounts Payable Manager| Aerospace & Defense

Recruiting Resources is partnering with a growing startup to hire an Accounts Payable Manager . This manufacturing business operates across multiple subsidiaries, offering an opportunity to own full-cycle AP and help build the processes, controls and automation that support its growth.

This role is ideal for someone who enjoys hands‑on accounting, solving discrepancies and improving how things get done.

Key Responsibilities

• Manage the AP inbox and process vendor invoices end to end using Ramp and QuickBooks Online, ensuring accurate GL coding and expense recognition.
• Match invoices to purchase orders, verify amounts, taxes and delivery, and resolve discrepancies with vendors and internal teams.
• Identify duplicate invoices, unusual charges and missing supporting documentation.
• Prepare twice‑weekly payment batches across ACH, wire and card for approval, and follow through on outstanding items.
• Onboard vendors, verify legal names, collect and review W-9/W-8 forms, and maintain accurate vendor records.
• Perform call‑back verification for new or changed banking details.
• Track 1099‑reportable vendors, support year‑end filing and flag potential California sales/use tax exposure.
• Support month‑end AP cut‑off and accruals, prepare AP aging reports and reconcile AP to the general ledger.
• Help develop purchase order and three‑way‑match controls, improve AP automation and document consistent procedures across subsidiaries.
• Support audit requests related to AP and vendor payments.

Qualifications

• Bachelor’s degree in accounting, finance or a related field.
• 3–4 years of full-cycle accounts payable experience; manufacturing or multi‑entity experience is a plus.
• Understanding of accrual accounting, GL coding and month‑end cut‑off.
• Familiarity with W-9/1099 requirements and sales/use tax.
• Strong Excel skills; experience with Ramp or QuickBooks Online is a plus.
• Accurate, organized and proactive in following up with vendors and internal stakeholders.
• Comfortable working in a growing startup where processes are evolving.