Accounts Payable Manager

StevenDouglas; Chicago (IL); On-site; USD 95,000 - 130,000; Full time

Job summary

StevenDouglas is seeking an AP Manager to lead and streamline all payable processes, reporting to the Shared Services leader. The role focuses on accuracy, efficiency, and controls across accounts payable operations and related financial reporting.

The ideal candidate has 7+ years in accounts payable or finance and at least 3 years in people leadership, with a strong emphasis on process improvement and P2P controls.

Qualifications

• 7+ years of progressive accounts payable, accounting, or finance experience.
• 3+ years of people leadership experience.
• Experience managing high-volume invoice processing environments.
• Strong understanding of procure-to-pay (P2P) processes and internal controls.

Responsibilities

• Oversee daily accounts payable activities and ensure accurate processing of invoices and payments.
• Manage three-way match processes with purchase orders, receipts, and invoices.
• Ensure compliance with payment terms and vendor agreements.
• Monitor AP aging and resolve issues promptly.
• Review and approve payment runs, wire transfers, ACH, and checks.

Skills

AP Management

Leadership

Process Improvement

P2P

Internal Controls

Vendor Relations

Job description

StevenDouglas is exclusively partnered with a high growth CPG company to identify an AP Manager! This role will report up to the Shared Services leader while overseeing and streamlining all payable processes!

Key Responsibilities

Accounts Payable Operations

• Manage daily accounts payable activities and ensure accurate and timely processing of invoices and payments.
• Oversee three-way match processes involving purchase orders, receipts, and invoices.
• Ensure compliance with company payment terms and vendor agreements.
• Monitor AP aging and resolve outstanding issues in a timely manner.
• Review and approve payment runs, wire transfers, ACH transactions, and check disbursements.
• Lead, coach, and develop the Accounts Payable team.
• Establish department goals, performance metrics, and development plans.
• Foster a culture of accountability, customer service, and continuous improvement.
• Support recruiting, onboarding, training, and retention initiatives.
• Maintain positive relationships with vendors and internal stakeholders.
• Resolve vendor inquiries, payment disputes, and escalated issues.
• Oversee vendor onboarding and compliance documentation processes.

Financial Reporting & Month-End Close

• Support month-end and year-end close activities.
• Ensure timely reconciliation of AP-related general ledger accounts.
• Review accruals and outstanding liabilities for completeness and accuracy.
• Assist with financial audits and provide supporting documentation as required.
• Prepare management reports related to AP performance and liabilities.

Internal Controls & Compliance

• Maintain strong internal controls over invoice processing and payment activities.
• Ensure compliance with company policies, accounting standards, and regulatory requirements.
• Support internal and external audit requests.
• Monitor segregation of duties and approval workflows.
• Oversee compliance with sales tax, use tax, 1099 reporting, and other applicable regulations.

Process Improvement & Automation

• Identify opportunities to streamline AP workflows and improve efficiency.
• Lead implementation and optimization of AP automation tools and systems.
• Develop and monitor key performance indicators (KPIs).
• Drive continuous improvement initiatives focused on accuracy, cycle time, and cost reduction.
• Collaborate with Procurement and Finance on process enhancements.

Cash Management & Working Capital Support

• Coordinate with Treasury and Finance regarding cash flow requirements.
• Manage payment scheduling to optimize working capital while maintaining vendor relationships.
• Provide reporting and analysis on payment trends and liabilities.

Experience

• 7+ years of progressive accounts payable, accounting, or finance experience.
• 3+ years of people leadership experience.
• Experience managing high-volume invoice processing environments.
• Strong understanding of procure-to-pay (P2P) processes and internal controls.