AP/AR Specialist

Opti Staffing Group; Oregon; On-site; USD 43,000 - 50,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid sick time and PTO

Paid holidays and vacation time

Long-term incentive plan

Direct exposure to Controller and site

Job summary

Opti Staffing Group is recruiting for an Accounts Payable / Accounts Receivable Specialist in Oregon. The role covers day-to-day AP/AR, billing, cash applications, and vendor management in a small office setting.

You will work directly with the Controller and ownership to own the AP/AR function, with a Monday–Friday on-site schedule and hourly pay of $31–$36.

Qualifications

• Minimum 2 years of combined Accounts Payable and Accounts Receivable experience.
• Experience working in a deadline-driven accounting environment.
• Strong Excel skills, including lookups and pivot tables.
• Experience with Outlook, Adobe Acrobat, and Teams.
• Accurate data entry and 10-key skills.
• Strong attention to detail and documentation.
• Clear written and verbal communication skills.
• Ability to work independently while contributing to a small team.

Responsibilities

• Own the day-to-day accounts payable and accounts receivable cycle.
• Prepare monthly progress billings, AIA G702/G703 pay applications, and time-and-material invoices.
• Assemble billing backup and respond to GC compliance requests, including lien releases and project documentation.
• Apply cash receipts, maintain AR aging, and follow up on past-due invoices.
• Track retention receivables by project and assist with collection at project closeout.
• Enter and code material, freight, and installer invoices to the appropriate jobs and cost codes.
• Match invoices against purchase orders and packing slips and resolve discrepancies.
• Process subcontractor invoices and verify required documentation before payment.
• Prepare weekly check runs and ACH payments.
• Reconcile vendor statements and company credit card accounts.
• Set up vendors, collect W-9s and insurance certificates, and assist with annual 1099s.
• Assist with month-end close and account reconciliations.
• Cross-train as backup for certified payroll reporting.

Skills

Deadline-driven

Attention to detail

Written communication

Verbal communication

Independent worker

Education

Accounting coursework or associate degree

Tools

Excel

Outlook

Adobe Acrobat

Teams

Job description

Opening: Accounts Payable / Accounts Receivable Specialist

Pay: $31–$36/hr

Schedule: Monday–Friday, Full-Time | On-Site

WHO THEY ARE:

Our client is a well-established, family-owned commercial flooring contractor that has been serving Oregon and Washington since the late 1970s. Their work can be found throughout schools, hospitals, offices, gymnasiums, theaters, and other commercial spaces.

This is a smaller, close‑knit office environment where you’ll work directly with the Controller and ownership and have real ownership over the day‑to‑day AP/AR function.

WHAT YOU’LL DO:

• Own the day-to-day accounts payable and accounts receivable cycle
• Prepare monthly progress billings, AIA G702/G703 pay applications, and time-and-material invoices
• Assemble billing backup and respond to GC compliance requests, including lien releases and project documentation
• Apply cash receipts, maintain AR aging, and follow up on past-due invoices
• Track retention receivables by project and assist with collection at project closeout
• Enter and code material, freight, and installer invoices to the appropriate jobs and cost codes
• Match invoices against purchase orders and packing slips and resolve discrepancies
• Process subcontractor invoices and verify required documentation before payment
• Prepare weekly check runs and ACH payments
• Reconcile vendor statements and company credit card accounts
• Set up vendors, collect W-9s and insurance certificates, and assist with annual 1099s
• Assist with month‑end close and account reconciliations
• Cross‑train as backup for certified payroll reporting

WHAT’S IN IT FOR YOU:

• $31-$36 per hour
• Medical, dental, and vision insurance
• Paid sick time and PTO
• Paid holidays and vacation time
• Long‑term incentive plan
• Stable, long‑standing family‑owned company
• Opportunity to gain additional experience in construction and public works accounting
• Direct exposure to the Controller and company ownership

WHAT YOU NEED TO HAVE:

• Minimum 2 years of combined Accounts Payable and Accounts Receivable experience
• Experience working in a deadline‑driven accounting environment
• Strong Excel skills, including lookups and pivot tables
• Experience with Outlook, Adobe Acrobat, and Teams
• Accurate data entry and 10-key skills
• Strong attention to detail and documentation
• Clear written and verbal communication skills
• Ability to work independently while contributing to a small team

PREFERRED:

• Construction accounting experience
• Experience with job costing and progress billings
• Experience preparing AIA G702/G703 pay applications
• Acumatica or similar construction ERP experience, such as Sage 300 CRE, Viewpoint Vista, or Foundation
• Exposure to prevailing wage or certified payroll reporting
• Accounting coursework or an associate degree