Accounts Payable/Accounts Receivable Specialist

CFS; Oregon (WI); On-site; USD 65,000 - 75,000; Full time

Job summary

CFS is seeking an Accounts Payable/Accounts Receivable Specialist to serve as the accounting department's operational core for a family-owned contractor in Clackamas, Oregon. You will manage daily payables, receivables, and vendor administration in Acumatica, collaborating with the Controller and ownership to ensure accurate project progress billings and cash application.

Responsibilities include subcontractor payments, job costing, and cross-training on certified payroll reporting.

Qualifications

• Minimum 2 years of combined accounts payable and accounts receivable experience.
• Proficient in Excel (lookups, pivot tables), Outlook, Adobe Acrobat, and Teams.
• Ability to pass a background check, drug screen, and competency evaluation.

Responsibilities

• Accounts Receivable & Progress Billing: Prepare monthly progress billings, AIA G702/G703 pay applications, and time-and-material invoices; manage billing backup, lien releases, preliminary notices, and retention collection.

Skills

Data entry

10-key

Independent work

Education

Associate degree in accounting/finance

Tools

Excel

Outlook

Adobe Acrobat

Teams

Job description

About The Role

This position serves as the operational core of the accounting department for a family-owned contractor in Clackamas, Oregon. As the Accounts Payable/Accounts Receivable Specialist, you will manage daily payables, receivables, and vendor administration in Acumatica. Working directly with the Controller and company ownership in a close-knit office, this role oversees project progress billings, subcontractor payments, and cash application while cross-training on public works certified payroll reporting.

The organization is looking for a reliable, detail-oriented professional who thrives on keeping financial records organized. You will maintain clear communication across project managers, installation crews, general contractors, and vendors to keep project accounting moving smoothly.

Location: Clackama, OR – onsite

Salary: $65,000 - $75,000

Key Responsibilities

• Accounts Receivable & Progress Billing: Prepare monthly progress billings, AIA G702/G703 pay applications, and time-and-material invoices; manage billing backup, lien releases, preliminary notices, and retention collection.
• Accounts Payable & Job Costing: Match material invoices to purchase orders and packing slips, resolve pricing/quantity discrepancies, process subcontractor invoices, and ensure job/cost coding accuracy.
• Payment Processing & Reconciliations: Prepare weekly check runs and ACH payments, apply cash receipts, maintain AR aging, and reconcile vendor statements and corporate credit cards.
• Vendor Administration: Set up new vendors, maintain W-9s and insurance certificates, prepare annual 1099s, and maintain clean vendor accounts.
• Compliance & Backup Support: Cross-train to support weekly certified payroll reporting during team absences and assist with month-end close reconciliations.
• Office Coordination: Support local office needs, including stocking office and kitchen supplies.

Requirements

• Minimum of 2 years of combined accounts payable and accounts receivable experience.
• Proficiency in Microsoft Excel (including lookups and pivot tables), Outlook, Adobe Acrobat, and Teams.
• Accurate data entry and 10-key skills.
• Proven ability to work independently within deadline-driven accounting schedules.
• Clear verbal and written communication skills for interacting with field staff, general contractors, and vendors.
• Ability to pass a background check, drug screen, and competency evaluation.

Preferred Qualifications

• Construction accounting experience, including job costing and AIA G702/G703 pay applications.
• Experience with construction ERP platforms such as Acumatica, Sage 300 CRE, Viewpoint Vista, or Foundation.
• Exposure to prevailing wage, public works accounting, or certified payroll reporting.
• Accounting coursework or an associate degree in accounting/finance.