AP/AR Specialist

Express Employment Professionals - Cincinnati East; Oregon (WI); On-site; USD 55,000 - 75,000; Full time

Job summary

Express Employment Professionals - Cincinnati East is seeking an experienced AP/AR Specialist for a specialty construction subcontractor in Clackamas County, OR. You will manage day-to-day payables and receivables, including progress billings, pay applications, and invoice processing in Acumatica.

The ideal candidate will have 2+ years in AP/AR within construction, strong detail orientation, and the ability to work independently while coordinating with project managers and field staff.

Qualifications

• Minimum 2 years of combined AP/AR experience.
• Construction industry experience required.
• Experience in deadline-driven accounting or billing environment.
• Experience preparing AIA G702/G703 pay applications preferred.
• Accurate data entry and 10-key skills.

Responsibilities

• Prepare monthly progress billings and pay applications in Acumatica.
• Assemble billing backups and respond to compliance requests.
• Apply cash receipts and manage AR aging; follow up on past-due invoices.
• Track retention receivables by project and pursue releases at closeout.
• File preliminary notices to protect lien rights.
• Enter invoices with proper job/cost codes; match POs and packing slips.

Skills

Accounts Payable

Accounts Receivable

Data entry

Attention to detail

Communication

Education

Accounting coursework

Associate degree preferred

Tools

Acumatica

Sage 300 CRE

Viewpoint Vista

Foundation

Job description

AP/AR Specialist - 31.25 / hr

Location: Clackamas County, OR
Schedule: Monday–Friday, 7:30 AM–4:30 PM

We are seeking an experienced AP/AR Specialist to join a growing specialty construction subcontractor. This position will manage the day-to-day accounts payable and accounts receivable cycle while working closely with project managers, vendors, general contractors, and field staff.

Job Description

The AP/AR Specialist will be responsible for managing daily payables and receivables using Acumatica, including progress billings, pay applications, invoice processing, cash receipts, vendor payments, and account reconciliations. This position requires someone who understands the unique billing requirements and deadlines of the construction industry and can accurately manage multiple projects and accounts at once.

The ideal candidate is organized, detail-oriented, comfortable working independently, and experienced with construction accounting processes.

Responsibilities

• Prepare monthly progress billings, AIA G702/G703 pay applications, and time-and-material invoices in Acumatica.
• Assemble billing backup and respond to general contractor compliance requests, including lien releases and required project documentation.
• Apply cash receipts, maintain AR aging, and follow up on past-due invoices.
• Track retention receivables by project and pursue release at project closeout.
• File preliminary notices to protect lien rights.
• Enter material, freight, and installer invoices using the appropriate job and cost codes.
• Match material invoices to purchase orders and packing slips.
• Research and resolve pricing or quantity discrepancies with project managers, mills, and distributor representatives.
• Process invoices from installation subcontractors and verify required documentation is on file before payment.
• Prepare and process weekly check runs and ACH payments.
• Reconcile vendor statements and company credit card accounts.
• Collect and maintain receipts from field and office staff.
• Set up new vendors and collect W-9s and certificates of insurance.
• Assist with preparation of annual 1099s.
• Assist with month-end close and account reconciliations.
• Cross-train to provide coverage for weekly certified payroll reporting.
• Maintain office and kitchen supply inventory.
• Perform additional administrative and accounting duties as assigned.

Experience & Qualifications

• Minimum of 2 years of combined Accounts Payable and Accounts Receivable experience required.
• Construction industry experience required.
• Experience working in a deadline-driven accounting or billing environment.
• Experience preparing AIA G702/G703 pay applications preferred.
• Accurate data entry and 10-key skills.
• Strong attention to detail and ability to maintain accurate documentation.
• Clear written and verbal communication skills.
• Ability to communicate professionally with vendors, customers, general contractors, project managers, and field staff.
• Ability to work independently while contributing to a small team.
• ERP experience preferred but not required.
• Experience with Acumatica, Sage 300 CRE, Viewpoint Vista, Foundation, or similar construction ERP software is a plus.
• Accounting coursework or an associate degree is preferred.

Work Schedule

Monday: 7:30 AM – 4:30 PM
Tuesday: 7:30 AM – 4:30 PM
Wednesday: 7:30 AM – 4:30 PM
Thursday: 7:30 AM – 4:30 PM
Friday: 7:30 AM – 4:30 PM