AP/AR Specialist

Vaco by Highspring; Columbus (OH); On-site; USD 42,000 - 66,000; Full time

Job summary

Vaco by Highspring in Columbus, OH is seeking an organized accounting professional to manage payables, job-cost entries, and monthly reconciliations.

You will process invoices, use MRI/Nexus and Yardi for cost data, respond to vendor inquiries, and ensure 1099s are filed annually, with accurate journal entries and debt schedules.

Qualifications

• Experience entering payables and job cost data in ERP systems.
• Ability to handle vendor inquiries professionally and timely.
• Strong accuracy in reconciliations and journal entries.

Responsibilities

• Enter payables and cash receipt activity into MRI and input job cost detail into MRI/Nexus.
• Receive, review, vouch, distribute for approvals through Sharepoint/Nexus, and enter approved invoices into MRI.
• Process joint venture and third-party payables through Avid and Yardi software.
• Process check-runs including posting, printing, matching, mailing and filing of paid invoices.
• Research invoices as needed or requested.
• Be the point of contact for all vendor inquiries; respond promptly.
• Reconcile and close AP & CM subsidiary to GL monthly.
• Maintain debt payment schedule for property obligations and process debt payments.

Skills

Attention to detail

Vendor management

Communication skills

Tools

MRI/Nexus

Avid

Yardi

Sharepoint

Job description

Job Responsibilities

• Enter all payables and cash receipt activity into MRI as well as input job cost detail into MRI/Nexus job cost.
• Receive, review, vouch, distribute for approvals through our invoice routing system (Sharepoint/Nexus), and enter all approved invoices into MRI.
• Process joint venture and third-party payables through Avid and Yardi software.
• Process the check-runs including posting, check printing, matching payables with checks for signature, mailing and filing of paid invoices.
• Research invoices as needed or requested.
• Be the point of contact for all vendor inquiries. Must be able to return calls in a professional, timely manner.
• Reconcile and close AP & CM subsidiary to GL monthly.
• Maintain debt payment schedule for property obligations and process debt payments in a timely and accurate manner.
• Prepare and post journal entries related to job cost entry, service charges, and interest.
• Responsible for preparing 1099's annually

Equal Opportunity Notice

Highspring LLC (d/b/a Vaco by Highspring) and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") are committed to the full inclusion of all qualified individuals and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by applicable law.

The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if an accommodation is needed to participate in the job application or interview process, please contact [e-mail] .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

For residents of Ontario, Canada only

to the extent the position for employment is not with Highspring or not otherwise noted as vacant above, candidate should be informed that this role is to replace a presently employed person at Vaco by Highspring's client.

Privacy Notice

Vaco by Highspring respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR and UK GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations; and
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company's retirement plan (or similar retirement benefits).