AP/AR Specialist

Vaco; Columbus (OH); On-site; USD 38,000 - 59,000; Full time

Job summary

Vaco by Highspring in Columbus, OH is seeking an accounts payable specialist to enter payables and cash receipts into MRI, process invoices, and support job cost detail in MRI/Nexus.

You will coordinate with vendors, respond to inquiries, reconcile subsidiary ledgers to GL monthly, manage debt payments, post journal entries, and prepare 1099s annually. This role offers exposure to multiple property systems and a collaborative team.

Responsibilities

• Enter all payables and cash receipt activity into MRI as well as input job cost detail into MRI/Nexus job cost.
• Receive, review, vouch, distribute for approvals through our invoice routing system (Sharepoint/Nexus), and enter all approved invoices into MRI.
• Process joint venture and third-party payables through Avid and Yardi software.
• Process the check-runs including posting, check printing, matching payables with checks for signature, mailing and filing of paid invoices.
• Research invoices as needed or requested.
• Be the point of contact for all vendor inquiries. Must be able to return calls in a professional, timely manner.
• Reconcile and close AP & CM subsidiary to GL monthly.
• Maintain debt payment schedule for property obligations and process debt payments in a timely and accurate manner.
• Prepare and post journal entries related to job cost entry, service charges, and interest.
• Responsible for preparing 1099's annually

Job description

• Enter all payables and cash receipt activity into MRI as well as input job cost detail into MRI/Nexus job cost.
• Receive, review, vouch, distribute for approvals through our invoice routing system (Sharepoint/Nexus), and enter all approved invoices into MRI.
• Process joint venture and third-party payables through Avid and Yardi software.
• Process the check-runs including posting, check printing, matching payables with checks for signature, mailing and filing of paid invoices.
• Research invoices as needed or requested.
• Be the point of contact for all vendor inquiries. Must be able to return calls in a professional, timely manner.
• Reconcile and close AP & CM subsidiary to GL monthly.
• Maintain debt payment schedule for property obligations and process debt payments in a timely and accurate manner.
• Prepare and post journal entries related to job cost entry, service charges, and interest.
• Responsible for preparing 1099's annually

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.