Accounting Administrator - 6 Month Contract

Vaco; Franklin (TN); On-site; USD 33,000 - 37,000; Full time

Benefits offered by this job

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Job summary

Vaco by Highspring seeks a finance professional to manage AP/AR duties, perform general ledger close, and support audit tasks in a not-for-profit setting. The role involves reconciliations, journal entries, and ERP system usage.

Candidate should have 3–5 years of related experience, familiarity with PeopleSoft, and strong MS Office skills. Some evenings/weekends may be required.

Qualifications

• 3–5 years experience in bank reconciliations, account analysis, journal entries, and AP/AR for not-for-profit orgs.

Responsibilities

• Checks AP vouchers for proper authorization, coding, and calculations.

Skills

Not-for-profit accounting

Account reconciliation

General ledger close

Financial analysis

Education

Community College diploma in Accounting

Tools

PeopleSoft

Microsoft Office

Job description

About the Opportunity

Accounts Payable

• Checks Accounts Payable vouchers to ensure proper authorization, correct coding, and correct calculations.
• Prepares monthly journal entries and month-end closing for Accounts Payable and balance sheet accounts.
• Runs bi-weekly cheques and balances Accounts Payable Sub-Ledger to General Ledger.
• Handles monthly close for the Accounts Payable module.

Accounts Receivable

• Verifies input for Accounts Receivable clerks, checking for accuracy.
• Supervises, mentors, and provides guidance for Accounts Receivable clerks, working collaboratively to resolve any daily operational issues.
• Handles monthly close for the Accounts Receivable module.

General Accounting

• Investigates and resolves discrepancies with A/R billing and A/P voucher coding and
• authorizations.
• Processes wire transfers and bank drafts in United States Dollars (USD) and Canadian Dollars (CDN) in response to particular requests, ensuring all transactions comply with the pertinent
• regulations and internal controls
• Prepares the weekly Electronic Fund Transfer (EFT) payments.
• Prepares monthly bank reconciliations and other monthly Balance Sheet accounts analyses;
• Prepare journal entries as required.
• Handles monthly accounts analysis and reconciliations.
• Handles Petty Cash opening and closing, stop payment requests, and month-end product
• matching.
• Provides coverage for absent accounting staff as required, ensuring work is completed as required.
• Participates in financial systems testing for the General Ledger, Accounts Payable, and Accounts Receivable modules.
• Responds to inquiries from external and internal auditors; assists with year-end audit tasks as
• required.
• Processes and reconciles Purchasing Card transactions.

SAP

• Downloads SAP expense report and distributes to relevant parties for review
• Responsible for approval or rejection of SAP submission and run expense report for
• reimbursement

About You

• Community College diploma in Accounting or a related discipline.
• A minimum of 3 - 5 years of experience in the preparation of bank reconciliations, account analysis, journal entries, and general accounts payable and receivable functions for not-for-profit organizations.
• Computer experience, especially ERP-based financial systems (preferably PeopleSoft).
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Working knowledge of Accounting and Finance principles and practices.
• Position requires occasional work hours (evenings and weekends) outside the standard Monday to Friday work week on an as-needed basis.
• Extensive computer and telephone use.
• Occasional moderate sensory demands (e.g., account analysis, bank reconciliation, performing journal entries).
• Occasional moderate physical demands (e.g., keyboarding, prolonged usage of computer)

Pay Range

$24 - $27 / hour

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.