AP AR Customer Service

DC Products Inc dba Harter Supply; Elkhart (IN); On-site; USD 42,000 - 62,000; Full time

Job summary

DC Products Inc dba Harter Supply seeks an on-site Accounts Payable, Receivable & Customer Service Specialist to manage daily financial transactions and client interactions. The role covers end-to-end AP/AR duties, invoicing, and payment processing, while coordinating with logistics and warehouse teams.

The ideal candidate will have 2+ years of AP/AR experience, proficiency with ERP distribution software and Excel, and strong attention to detail in a fast-paced environment.

Qualifications

• Experience: 2+ years of AP/AR experience
• Location: 100% on-site at our facility; reliable daily attendance
• Software: Proficiency with ERP distribution software and Microsoft Excel
• Skills: Strong numerical accuracy, conflict resolution, and data entry speed

Responsibilities

• Process vendor invoices and match with receiving logs and bills of lading
• Audit freight bills to ensure accurate shipping charges
• Schedule vendor payments and optimize cash flow
• Generate client invoices reflecting shipped orders and fuel surcharges
• Apply daily payments via ACH, checks, and wire transfers
• Manage collections by calling accounts with past-due balances

Skills

Numerical accuracy

Conflict resolution

Data entry speed

Multitasking

On-site work

Tools

ERP distribution software

Microsoft Excel

Job description

Job Description

Job Description

Job Title: Accounts Payable, Receivable & Customer Service Specialist

Job Overview

We are seeking a versatile, on-site Specialist to manage our distribution company's daily financial transactions and customer interactions. You will handle the full cycle of accounts payable and receivable while ensuring smooth communication with our logistics partners and clients.

Key Responsibilities

Distribution Accounting (AP/AR)

• Process vendor invoices and match them with receiving logs and bills of lading.
• Audit freight bills to ensure accurate shipping charges and pricing.
• Schedule vendor payments while optimizing cash flow and early-payment discounts.
• Generate client invoices accurately reflecting shipped orders and fuel surcharges.
• Apply daily payments received via ACH, checks, and wire transfers.
• Manage collections by calling accounts with past-due balances to secure payment.

Customer Support & Desk Operations

• Answer phone calls regarding order billing, credits, and account balances.
• Research short-payments and chargebacks related to shipping damages or shortages.
• Issue credit memos after verifying product returns with the warehouse team.
• Maintain physical files of invoices, receipts, and shipping documents on-site.
• Collaborate daily with sales and warehouse teams to resolve order discrepancies.

Qualifications

• Experience: 2+ years of AP/AR experience, preferably within distribution or supply chain.
• Location: 100% on-site at our facility; reliable daily attendance is required.
• Software: Proficiency with ERP distribution software and Microsoft Excel.
• Skills: Strong numerical accuracy, conflict resolution, and data entry speed.
• Traits: Ability to multitask in a fast-paced, high-volume environment.