AP/AR Coordinator – School Billing & Cash Receipts

Village School of Naples; Naples (FL); On-site; USD 45,000 - 55,000; Full time

Job summary

The Village School of Naples is seeking an Accounts Payable/Accounts Receivable Coordinator to support the Business Office. This full-time, 12-month position handles student billing, miscellaneous cash receipts, and related AP/AR duties.

Responsibilities include preparing monthly statements, posting payments, administering ACH plans, and maintaining relationships with families while coordinating with the CFO on problem accounts.

Qualifications

• 3+ years of accounts payable/accounts receivable experience.
• Knowledge of spreadsheet, database; Blackbaud experience preferred.
• Excellent oral and written communications.
• Customer-oriented with great people skills.
• Ability to balance multiple tasks and deadlines.

Responsibilities

• Prepare monthly statements.
• Run monthly reports and balance with general ledger.
• Billings to accounts for regular school year, summer programs and extended day.
• Post payments and credits to accounts, including financial aid.
• Enter and prepare deposits for payments.
• Administer ACH payment plans.
• Maintain customer relations and correspond for overdue accounts.
• Alert CFO to problem accounts and prepare follow-up correspondence.
• Prepare and monitor payment schedules.
• Set up financial aid schedules in Blackbaud.
• Enter payments and deposits for income other than student accounts and ensure credits.
• Manage accounts payable cycle, including 1099 forms and year-end audits.
• Administer petty cash.
• Monthly annual fund and capital campaign reconciliations.
• Other duties as assigned.

Skills

Accounts payable

Accounts receivable

Communication skills

Time management

Tools

Blackbaud

Spreadsheet

Database

Job description

The Village School of Naples is seeking an Accounts Payable/Accounts Receivable Coordinator to support the Business Office. This full-time, 12-month position handles student billing, miscellaneous cash receipts, and related AP/AR duties.

Responsibilities include preparing monthly statements, posting payments, administering ACH plans, and maintaining relationships with families while coordinating with the CFO on problem accounts.