Accounts Payable/Receivable Coordinator

Village School of Naples; Naples (FL); Sur place; USD 45 000 - 55 000; Plein temps

Résumé du poste

The Village School of Naples is seeking an Accounts Payable/Accounts Receivable Coordinator to support the Business Office. This full-time, 12-month position handles student billing, miscellaneous cash receipts, and related AP/AR duties.

Responsibilities include preparing monthly statements, posting payments, administering ACH plans, and maintaining relationships with families while coordinating with the CFO on problem accounts.

Qualifications

• 3+ years of accounts payable/accounts receivable experience.
• Knowledge of spreadsheet, database; Blackbaud experience preferred.
• Excellent oral and written communications.
• Customer-oriented with great people skills.
• Ability to balance multiple tasks and deadlines.

Responsabilités

• Prepare monthly statements.
• Run monthly reports and balance with general ledger.
• Billings to accounts for regular school year, summer programs and extended day.
• Post payments and credits to accounts, including financial aid.
• Enter and prepare deposits for payments.
• Administer ACH payment plans.
• Maintain customer relations and correspond for overdue accounts.
• Alert CFO to problem accounts and prepare follow-up correspondence.
• Prepare and monitor payment schedules.
• Set up financial aid schedules in Blackbaud.
• Enter payments and deposits for income other than student accounts and ensure credits.
• Manage accounts payable cycle, including 1099 forms and year-end audits.
• Administer petty cash.
• Monthly annual fund and capital campaign reconciliations.
• Other duties as assigned.

Connaissances

Accounts payable

Accounts receivable

Communication skills

Time management

Outils

Blackbaud

Spreadsheet

Database

Description du poste

Description

The Village School of Naplesis seeking an accounts payable/accounts receivable coordinator to support the the Business Office. The Accounts Receivable Coordinator is responsible for administering every aspect of student billing functions, miscellaneous cash receipts, and other accounts receivable duties and accounts payable duties as listed below.

This is a full-time, 12 month position.

Responsibilities

• Prepare monthly statements
• Run monthly reports and balance with general ledger
• Billings to accounts; regular school year, summer programs and extended day
• Post payments and credits to accounts, including financial aid
• Enter and prepare deposits for payments
• Administer ACH payment plans
• Maintain customer relations and correspondence for overdue accounts
• Alert CFO to problem accounts, review all accounts, and prepare follow-up correspondence
• Prepare and monitor payment schedules
• Set up of financial aid schedules in Blackbaud
• Enter payments and prepare deposits for all income other than students’ accounts and ensure credits to proper accounts, including all school-related trips and fund raising activities
• Manage all aspects of the Accounts Payable cycle, including annual preparation of 1099 forms and fiscal year-end audit procedures
• Administer Business Office petty cash
• Monthly annual fund and capital campaign reconciliations
• Other duties as assigned

Requirements

• 3+ years of accounts payable/accounts receivable experience
• Knowledge of spreadsheet, database, Blackbaud experience preferred\
• Excellent skills in oral and written communications
• Customer-oriented with great people skills
• Ability to work with and get along well with others
• Ability to balance multiple tasks and projects, and handle time deadlines

Why Join The Village School?

• Innovative Teaching Philosophy: We embrace an energetic and hands-on approach to education, providing our teachers and specialists with the freedom to inspire and be inspired by their students.
• Collaborative Environment: Collaboration is at the heart of our educational philosophy. We believe that together, we can achieve more, and our faculty actively engages in ongoing discussions about interdisciplinary S.T.R.E.A.M. (Science, Technology, Religion, Engineering, Arts, Math) and project-based learning.
• Student-Centered Learning: Our commitment to the whole student goes beyond academics. We strive to create an environment where every student feels seen, heard, and valued. Beyond academics, our students are known, nurtured, and loved.
• Experiential Learning Opportunities: As a teacher or learning specialist at The Village School, you will have the opportunity to contribute to student research and experiential learning, creating a classroom experience that extends beyond traditional boundaries.
• Mission-Driven Community: Our mission is clear – to provide an environment that empowers and inspires students to think critically and create innovative solutions. By joining The Village School, you become a vital part of a community dedicated to shaping the leaders of tomorrow.

If you are passionate about education, embrace innovation, and are ready to be part of a community that values gratitude, growth and collaboration, we invite you to explore opportunities at The Village School of Naples. Join us in our mission to prepare students for success in a rapidly changing world.

Equal Employment Opportunity

We are committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to age, race, color, sex, national origin, citizenship status, marital status, pregnancy, religion, disability/handicap, genetic information, sexual orientation, gender identity or expression, or any other protected status in accordance with the requirements of all applicable federal, state, and local laws.

https://info.flclearinghouse.com/