AP/AR Specialist

North American Specialty Laminations (NASL); Osseo (WI); On-site; USD 42,000 - 60,000; Full time

Job summary

North American Specialty Laminations (NASL) is seeking an AP/AR Specialist to assist with the company’s administrative finance and accounting tasks. You will enter data, process payable and receivable transactions, and manage invoices and payments with accuracy.

Responsibilities include vendor communications, invoice processing, weekly payment runs, and reporting on delinquent accounts. Proficiency in ERP (Epicor) and MS Office is preferred; two to four years of related experience is expected.

Qualifications

• Requires high school diploma or GED.
• 2–4 years of related experience and/or training.
• Excellent written, verbal and electronic communication across levels.
• Proficient with data entry; ERP (Epicor) and financial software preferred.
• Ability to work independently and manage time efficiently.
• Strong verbal and written communication skills.
• Inquisitive to obtain accurate AP/AR information from internal and external customers.
• Able to calculate discounts, percentages, and basic algebra.
• Proficiency in Excel, Outlook, and PowerPoint.
• Analytical thinking with attention to detail and organization.

Responsibilities

• Respond to vendor inquiries regarding payments or invoice accuracy.
• Process and code incoming vendor invoices into Accounts Payable.
• Post customer payments and deposits; manage Accounts Receivable duties.
• Process weekly payment runs per company policy.
• Resolve payment discrepancies and disputes for the company.
• Prepare and send invoices to customers in a timely manner.
• Create reports on delinquent accounts and customer payment profiles.
• Reconcile cash receipts and deposits.
• Assist Accounting Manager with special accounting projects/tasks.
• Maintain W9s, Sales Tax Exemption Certificates, and Certificates of Insurance.
• Provide back-up for office administrative duties as needed.
• May perform other duties as assigned.

Skills

Data entry

Communication

Independent work

Analytical thinking

Education

High school diploma or GED

Tools

Epicor ERP

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

The ideal candidate for the AP/AR Specialist is responsible for assisting with management of NASL’s administrative finance and accounting tasks including but not limited to entering data and processing payable and receivable transactions in an accurate and timely manner. Manage outgoing bills and invoices. Manage both incoming and outgoing payments. Assist with general bookkeeping and ledger work.

Responsibilities

• Respond to vendor inquiries regarding outgoing payments or invoice accuracy.
• Review, prepare, and process all incoming vendor invoices into Accounts Payable ensuring proper coding using chart of accounts guidelines.
• Complete Accounts Receivable duties including invoicing, posting customer payments and deposits.
• Process weekly payment runs in a timely and accurate manner per company policy
• Resolve payment discrepancies and disputes on behalf of the company.
• Prepare and send invoices to customers in a timely manner.
• Prepare reports on delinquent accounts and create customer payment profiles.
• Reconcile cash receipts and deposits.
• Provide assistance to Accounting Manager with any other special accounting projects/tasks.
• Maintain W9’s, Sales Tax Exemption Certificates, and Certificates of Insurance
• Back up for office administrative duties including covering for breaks and time off of the Corporate Office Administrative Assistant.
• May perform other duties as assigned.

Education & Experience

• High school diploma or general education degree (GED).
• Two to four years related experience and/or training.
• Has excellent written, verbal and electronic communication across different levels of the company and external customers.
• Proficient with data entry; ERP (Epicor) and financial software proficiency preferred.
• Ability to work independently and manage time with high efficiency
• Strong verbal and written communication skills
• Inquisitive skills to gain accurate and complete answers from internal and external customers to gain accurate AP and AR related information.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.Ability to apply concepts of basic algebra.
• Proficiency in Excel, Outlook, and PowerPoint.
• Analytical thinking and problem-solving skills with strong attention to detail and organization skills.