AP/AR Clerk (Household Biller)

The Armstrong Company; Union City (CA); On-site; USD 30,000 - 39,000; Full time

Job summary

The Armstrong Company is seeking an AP/AR Specialist in California to manage receivables, payables, and cash flow. You will communicate with department managers and customers/vendors, and ensure timely processing of payments and accurate monthly statements.

Responsibilities include data entry of invoices, processing payments (ACH, wires, checks), and maintaining GAAP compliance while supporting audits. Strong attention to detail and teamwork are essential.

Qualifications

• 2+ years of accounting, accounts receivable, accounts payable experience.
• Experience with accounting systems and Microsoft Excel.
• Experience in invoicing, accounts payable, accounts receivable best practices.
• Strong problem-solving ability and analytical skills.
• Prior cash management experience (collections, reconciliations, payment processing).
• Prior collections experience is a plus.
• Excellent written and verbal communication; able to present clearly.
• Team player with willingness to take on new responsibilities.

Responsibilities

• Understand customer and vendor order processing.
• Ensure billings and receivables are processed timely.
• Address and correct discrepancies in accounts; report to manager.
• Process payments (ACH, wires, checks).
• Data entry and validation of invoices.
• Collect W-9s, COIs, pay invoices, prepare 1099s for vendors.
• Assist audits and data gathering.
• Help standardize procedures and create internal templates.
• Adhere to GAAP.
• Maintain organized AP/AR documents.
• Experience with Van Lines, Military and international AR is a plus.

Skills

Accounting knowledge

AR/AP experience

Analytical skills

Communication skills

Cash management

Collections

Teamwork

Problem solving

Tools

Accounting software

Microsoft Excel

Job description

As an AP/AR Specialist, you will be responsible for communicating with the department manager and customers/vendors regarding receivables and payables matters in a timely fashion, ensure integrity of outgoing payments & cash flow, and generating monthly statements. In addition, the AP/AR Specialist is responsible for booking payables/receivables in the system and processing payments to vendors. Top candidates must have a strong attention-to-detail and multi-tasking skills with the ability to manage and analyze complex and high volumes of data and be deadline oriented with a high level of accuracy.

KEY RESPONSIBILITIES:

• Understand customer and vendor order processing
• Ensures billings and receivables are correctly processed in a timely manner.
• Addresses and corrects any discrepancies in accounts or billings. Report all discrepancies to the manager
• Process all payment transactions such as ACH, wires, and paper checks.
• Data entry, validation, and processing of various types of invoices
• Retrieve third-party vendor contract execution by collecting W-9 forms and certificates of liability insurance, paying invoices, and preparing annual 1099 forms for distribution to vendors.
• Assist with all internal & external audit activity including planning, preparation, and data gathering.
• Assist with standardizing procedures to generate efficiency in-house and create internal templates to be used by the company.
• Adherence to Generally Accepted Accounting Policies (GAAP).
• Maintain organization of all AP/AR documents and related information.
• Van Lines, Military and International accounts receivable experience.

MINIMUM QUALIFICATIONS:

• 2+ years of accounting, accounts receivables, accounts payable experience.
• High level of proficiency in Accounting Systems and Microsoft Excel.
• Experience in invoicing, accounts payable, accounts receivable best practices.
• Strong problem-solving ability and analytical skills including root cause analysis.
• Prior experience in cash management (collections, account reconciliations, payment processing)
• Prior experience in collections.
• Demonstrated ability to effectively communicate with excellent written, verbal, presentation and listening skills.
• Must demonstrate ability to work in a team environment and willingness to assume additional or new responsibilities readily.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• While performing the duties of this job, the employee is regularly required to talk and hear.
• This position requires the ability to occasionally lift office products and supplies, up to 10 pounds.
• Ability to sit for long periods; stand and walk frequently; and bend, stoop, and reach occasionally.

HOURLY RATE OF PAY RANGE:

• $22 to $28 per hour (based on experience)

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.