AP Clerk

Shearer Supply, Inc.; Farmers Branch (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Shearer Supply, Inc. in Farmers Branch, TX seeks an Accounts Payable Clerk to maintain AP processes, ensure accurate GL coding, and support vendors and internal teams with timely responses.

The role emphasizes internal controls, data accuracy, and collaboration with the AP Supervisor. Proficiency in Microsoft Office and ERP systems is required; 3+ years' experience is a plus.

Qualifications

• HS Diploma or equivalent.
• Combination of education and experience in full cycle AP processing preferred.
• Experience with ERP applications such as Concur & DDI Financials.

Responsibilities

• Processes vendor invoices timely and accurately with GL coding.
• Assigns GL account codes to vendor invoices.
• Reviews incoming documents, batching, scanning, and data entry.
• Manages AP inbox and communicates professionally with vendors and internal owners.
• Responds to inquiries from customers and provides accurate data.
• Maintains understanding of internal controls, especially over bank account updates.
• Functions as back-up to other AP specialists and participates in special projects.
• Proficient with Microsoft Office; intermediate Excel skills preferred.

Skills

Strong communication

Detail oriented

Multitasking

Customer service

Professional communication

Education

HS Diploma or equivalent

Tools

Microsoft Office

Google Suite

ERP systems (Concur, DDI Financials)

Job description

Job Description

As an Accounts Payable Clerk, you will maintain a working knowledge and clear understanding of the procedures and controls supportive of the Accounts Payable functions. You will exercise a high-level of accountability in performing assigned tasks while delivering outstanding customer service. You will report to the Accounts Payable Supervisor.

• Processes vendor invoices timely and accurately with appropriate general ledger coding.
• Assign general ledger account codes to vendor invoices
• Careful review of incoming documents, performing accurate batching, scanning, and data entry.
• Manage Accounts Payable inbox, communicate professionally with vendors and internal expense owners to ensure issues get resolved quickly.
• Research and respond to daily inquiries from our customers in a professional, and timely manner. Build partnerships with customers and colleagues to provide first-rate customer service. Respond to ad hoc reports/queries and provide accurate data
• Maintain an understanding of internal controls. Emphasis on maintaining controls over bank account updates. Follow departmental procedures. Provide suggestions for improvement to job aids.
• You will need to function as back-up to other AP specialists. Participate in special projects and complete other tasks as assigned.
• Technological capabilities and experience with Microsoft Office are required. Comprehension of intermediate Microsoft Excel functions is preferred.

Description

As an Accounts Payable Clerk, you will maintain a working knowledge and clear understanding of the procedures and controls supportive of the Accounts Payable functions. You will exercise a high-level of accountability in performing assigned tasks while delivering outstanding customer service. You will report to the Accounts Payable Supervisor.

AP Clerk Responsibilities

• Processes vendor invoices timely and accurately with appropriate general ledger coding.
• Assign general ledger account codes to vendor invoices
• Careful review of incoming documents, performing accurate batching, scanning, and data entry.
• Manage Accounts Payable inbox, communicate professionally with vendors and internal expense owners to ensure issues get resolved quickly.
• Research and respond to daily inquiries from our customers in a professional, and timely manner. Build partnerships with customers and colleagues to provide first-rate customer service. Respond to ad hoc reports/queries and provide accurate data
• Maintain an understanding of internal controls. Emphasis on maintaining controls over bank account updates. Follow departmental procedures. Provide suggestions for improvement to job aids.
• You will need to function as back-up to other AP specialists. Participate in special projects and complete other tasks as assigned.
• Technological capabilities and experience with Microsoft Office are required. Comprehension of intermediate Microsoft Excel functions is preferred.

AP Clerk Basic Qualifications

• HS Diploma or equivalent

AP Clerk Preferred Qualifications

• Combination of education and experience equal to at least 3 year of full cycle Accounts Payable processing including invoice processing, supplier maintenance, and cash management.
• Experience with an Enterprise Resource Planning (ERP) application such as Concur & DDI Financials.
• Experience working in a network environment with client server technology.
• Proficiency in Microsoft Office (Word and Excel) and Google suite.
• Superior customer service skills including patience, empathy, and problem resolution
• Strong communication skills, both written and oral.
• Ability to work independently, make sound decisions, and resolve or escalation business problems.
• Ability to multitask and meet established deadlines.
• Strong organizational skills and attention to detail.

Physical Requirements

• Ability to sit for extended periods while performing desk-related tasks.
• Proficiency in using office equipment such as computers, printers, and phones
• Ability to see and read computer screens and printed documents clearly
• Ability to communicate effectively in person and via phone
• Ability to lift and carry items up to 20 lbs
• Ability to maintain focus and productivity during long periods of work.
• Ability to work in a standard office environment