Accounts Payable Specialist

VIRALHOG LLC; Bozeman (MT); On-site; USD 48,000 - 65,000; Full time

Job summary

VIRALHOG LLC in Bozeman, MT seeks an Accounts Payable Specialist to deliver financial, administrative, and clerical support, focusing on processing payments and maintaining records.

Responsibilities include posting transactions, processing invoices, journal entries, and maintaining contractor documentation. The role requires accuracy, timely vendor payments, and ongoing process improvements.

Qualifications

• 2 years AR/AP experience preferred.
• Strong knowledge of accounting principles.
• Proficiency with Excel and accounting systems.

Responsibilities

• Post business transactions and invoices; verify data.
• Process monthly royalty payments and contractor commissions.
• Create accurate journal entries.
• Maintain records for independent contractors, including tax forms.
• Keep meticulous records of payments, POs, statements, and correspondence.
• Monitor timely vendor payments and prevent overpayments."
• Reconcile bank statements and prepare periodic financial reports.
• Seek continuous improvements for payment processes.

Skills

Attention to detail

Analytical mindset

Communication

Time management

Problem solving

Education

Bachelor's degree in Accounting, Finance, Economics, or Business Management

Tools

Excel

Accounting software

Job description

Description

As an Accounts Payable Specialist, you will play a crucial role in our organization by delivering exceptional financial, administrative, and clerical support. You will be entrusted with the responsibility of processing payments, ensuring timely transactions, and maintaining accurate records of our short‑term debts. Your attention to detail and commitment to excellence will greatly contribute to our financial integrity and operational success.

Requirements

• Transaction Entry: Post business transactions, process invoices, and verify financial data for accounts payable records.
• Specialized Payment Cycles: Ensure the timely and accurate processing of monthly royalty payments and independent contractor commissions.
• Journal Entry Creation: Create journal entries with precision and accuracy.
• Independent Contractor Maintenance: Monitor and maintain documentation for independent contractors, including tax form completion and payment method assignments.
• Record Keeping: Maintain meticulous records of all payments, expenditures, purchase orders, statements, and correspondence.
• Financial Integrity: Practice effective monitoring to ensure timely vendor payments, clarify questionable invoice items, and protect the business against unintentional overpayment.
• Reporting & Reconciliation: Reconcile bank statements, input daily bookkeeping, and prepare periodic financial reports as necessary.
• Continuous Improvement: Actively seek ways to improve payment processes and assist with other departmental duties as assigned.

Knowledge, Skills, and Abilities:

• Technical Proficiency: Strong computer skills, including accounting databases, Excel, and other software.
• Analytical Mindset: Strong analytical, computational, and research skills with a high degree of organization.
• Communication: Ability to communicate with team members, management, and guests in a respectful, business‑like manner that fosters a cooperative work environment.
• Professionalism: Strong time management skills and the ability to solve problems effectively.

Education, Qualifications, and Experience:

• Experience: 2 years of AR/AP‑related experience preferred.
• Expertise: A firm understanding of accounting principles and bookkeeping is required.
• Preferred Education: A degree in Accounting, Finance, Economics, or Business Management is highly beneficial.

Physical Dimensions:

While performing the duties of this role, the employee is often required to: sit; use hands in repetitive motions to finger, grasp, handle, or feel; and talk or hear. The noise level in the work environment is typical of that of an office. Employees may encounter frequent interruptions throughout the workday. The employee is occasionally required to: stand; walk; and lift or reach with hands and arms.

Must be able to operate routine office equipment, including computer terminals and keyboards, telephones, copiers, facsimiles, and calculators. Must be able to routinely perform work on a computer for an average of 6-8 hours per day, when necessary. Must be capable of regular, reliable, and timely attendance. Must be capable of climbing/descending stairs in an emergency. Ability to lift 20 pounds (if necessary for office supplies or materials).

Specific vision abilities required by this job include: The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation/inspection of machines and/or using measurement devices at distances close to the eyes.

Note:

The statement herein is intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.