Accounts Receivable Specialist: Invoicing & Collections

Paylocity; New Albany (IN); On-site; USD 25,000 - 36,000; Part time

Job summary

Paylocity is seeking an Accounts Receivable Specialist to manage the full AR cycle, including billing, cash application, collections and reconciliation. You will keep AR records accurate and current to support cash flow and financial reporting.

You will prepare invoices, post payments (check, ACH, wire, lockbox, and credit card), maintain customer data, and collaborate with sales and operations to resolve issues while reducing delinquency on assigned accounts.

Qualifications

• High School Diploma is required.
• Excel experience is required.
• 2+ years of Accounts Receivable experience is required.
• Good interpersonal communication skills.

Responsibilities

• Prepares and issues accurate and timely customer invoices, statements, and billing corrections in line with contract and pricing terms.
• Maintains customer master data, including billing contacts, payment terms, and sales tax exemption certificates.
• Posts and applies customer payments by check, ACH, wire, lockbox, and credit card to invoices daily.
• Works with customers, account managers, sales, and internal departments to resolve issues.
• Researches and resolves unapplied cash, short payments, deductions, and duplicate payments.
• Processes credit memos, adjustments, and refunds within approved limits; raises beyond limits require manager approval.
• Coordinates collections activity with the Manager and collections team.
• Prepares reports on credit and collections data and reduces delinquency for assigned accounts.

Skills

Communication skills

Excel proficiency

Basic computer skills

Accounts receivable experience

Education

High School Diploma

Associate's degree or coursework in accounting or business

Tools

ERP system experience

Lockbox/ACH remittance processing

Job description

Paylocity is seeking an Accounts Receivable Specialist to manage the full AR cycle, including billing, cash application, collections and reconciliation. You will keep AR records accurate and current to support cash flow and financial reporting.

You will prepare invoices, post payments (check, ACH, wire, lockbox, and credit card), maintain customer data, and collaborate with sales and operations to resolve issues while reducing delinquency on assigned accounts.