AP/AR Clerk

AppleOne Employment Services; Escondido (CA); On-site; USD 52,000 - 56,000; Full time

Benefits offered by this job

401(k)

Health Insurance

Paid Time Off

Parental Leave

Job summary

AppleOne Employment Services in Escondido, CA is seeking an AP/AR Clerk to manage the full AP/AR cycle within a growing manufacturing environment.

The role requires 5+ years in AP/AR or accounting, proficiency with QuickBooks or another ERP system, and strong communication skills. You will process orders, invoices, payments, reconciliations, and tax reporting while collaborating across departments.

Qualifications

• 5+ years of AP/AR or accounting experience.
• Proficiency in QuickBooks or another ERP system.
• Strong knowledge of Accounts Payable and Accounts Receivable functions.
• Experience with Purchase Orders.
• Basic knowledge of payroll and taxes.
• Strong written and verbal communication skills.
• Ability to work independently.
• Excellent organizational and problem-solving skills.
• Customer service experience and professional phone etiquette.
• Microsoft Office proficiency (Outlook, Word, Excel).

Responsibilities

• Process and monitor customer purchase orders from receipt through shipment.
• Process incoming payments and post receipts accurately.
• Prepare and send customer invoices.
• Reconcile accounts receivable records.
• Research and resolve payment and invoice discrepancies.
• Follow up with customers regarding payment status and outstanding balances.
• Process bank deposits and monitor collections.
• Handle sales tax reporting for multiple states.
• Work closely with multiple departments to ensure smooth operations.

Skills

AP/AR experience

QuickBooks or ERP

Accounts Payable/Receivable

Purchase Orders

Payroll knowledge

Communication skills

Independent worker

Organizational skills

Customer service

MS Office

Tools

QuickBooks

ERP systems

Job description

AP/AR Clerk

Location: Escondido, CA 92029
Pay: $25-$27/hr DOE ($52,000-$56,160 annually)
Type: Direct Hire
Schedule: Monday-Friday, 7:00 AM-4:00 PM

Overview

A growing Global Manufacturing Company is seeking an AP/AR Clerk with strong Accounts Payable and Accounts Receivable experience. The ideal candidate will have at least 5+ years of related experience and be proficient with QuickBooks or another ERP system. No job hoppers please.

Job Summary

This position manages the full AP/AR cycle, from customer order processing through invoicing and collections. The role combines accounting, administrative, customer service, and sales support responsibilities. The company is looking for someone who can thrive in a growing environment, multitask effectively, and maintain a high level of professionalism.

Key Responsibilities

• Process and monitor customer purchase orders from receipt through shipment
• Process incoming payments and post receipts accurately
• Prepare and send customer invoices
• Reconcile accounts receivable records
• Research and resolve payment and invoice discrepancies
• Follow up with customers regarding payment status and outstanding balances
• Process bank deposits and monitor collections
• Handle sales tax reporting for multiple states (CA, TX, NC, PA, NV, etc.)
• Work closely with multiple departments to ensure smooth operations

Administrative Support

• Maintain administrative systems, procedures, and policies
• Organize and manage documents in a paperless environment
• Provide support to the Administration, Sales, and Service teams
• Handle filing, archiving, and general office support

Required Qualifications

• 5+ years of experience in a similar AP/AR or Accounting role
• Proficiency in QuickBooks or another ERP system
• Strong knowledge of Accounts Payable and Accounts Receivable functions
• Experience with Purchase Orders
• Basic knowledge of payroll and taxes
• Strong written and verbal communication skills
• Ability to work independently
• Excellent organizational and problem-solving skills
• Customer service experience and professional phone etiquette
• Microsoft Office proficiency (Outlook, Word, Excel)

Preferred Background

The client prefers candidates from:

• Manufacturing
• Industrial
• Construction
• Production environments

The client does not prefer healthcare-focused accounting backgrounds.

Benefits

• 401(k)
• Health Insurance
• Paid Time Off
• Parental Leave

This role is responsible for managing the full accounts payable and accounts receivable process, including processing customer purchase orders, invoicing, posting payments, reconciling accounts, handling collections, resolving billing discrepancies, and monitoring bank deposits. The position also provides administrative support to the sales, service, and admin teams, maintains organized records in a paperless environment, assists with sales tax reporting, and works closely with multiple departments to ensure smooth day-to-day operations within a growing manufacturing company.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.