AP/AR Analyst: End-to-End Invoicing & Cash Reconciliation

Wayne Fueling Systems LLC.; Austin (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

Wayne Fueling Systems LLC. in Austin seeks an AP/AR Analyst to support accounts payable and accounts receivable operations, including invoice processing, billing, cash application, reporting, month-end close support, and reconciliations.

The ideal candidate brings experience across both payables and receivables, strong attention to detail, analytical problem-solving, and a continuous improvement mindset to help optimize processes, reduce errors, and collaborate with internal teams such as Sales,

Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or related field preferred.
• 2+ years of experience in Accounts Payable, Accounts Receivable, or general accounting; experience across both AP and AR preferred.

Responsibilities

• Process supplier invoices accurately and timely in accordance with company policies and approval requirements.
• Review invoices for appropriate coding, supporting documentation, and required approvals.
• Reconcile vendor statements and investigate invoice, payment, and account discrepancies.
• Support scheduled payment runs, including ACH, wire, and check processing.
• Maintain accurate vendor master data and follow established controls for vendor setup and changes.
• Respond to vendor inquiries and partner with internal teams to resolve payment and invoice issues.
• Prepare and process customer invoices, credit memos, cash applications, and other receivable transactions.
• Monitor outstanding receivables and support collection activities for past-due accounts.
• Investigate and resolve billing disputes, unapplied cash, short payments, deductions, and other account discrepancies.
• Reconcile customer accounts and maintain accurate aging schedules.
• Partner with Sales, Customer Service, Operations, and other teams to resolve invoicing and payment issues.
• Ensure timely and accurate recording of cash receipts and customer account activity.
• Prepare AP and AR account reconciliations and support monthly, quarterly, and annual close activities.
• Analyze aging, open items, overdue balances, payment timing, and other AP/AR trends.
• Identify discrepancies, unusual items, or control issues and elevate appropriately.

Skills

AP & AR

ERP systems

Excel

Analytical skills

Attention to detail

Vendor relations

Education

Bachelor’s in Accounting

Tools

Oracle

Job description

Wayne Fueling Systems LLC. in Austin seeks an AP/AR Analyst to support accounts payable and accounts receivable operations, including invoice processing, billing, cash application, reporting, month-end close support, and reconciliations.

The ideal candidate brings experience across both payables and receivables, strong attention to detail, analytical problem-solving, and a continuous improvement mindset to help optimize processes, reduce errors, and collaborate with internal teams such as Sales,