Anticipated Opening-School Head Secretary

Paul F. Doyon Memorial School; Ipswich (MA); On-site; USD 36,000 - 37,000; Full time

Job summary

Ipswich Public Schools is seeking a welcoming, reliable Head Secretary to support the front office at Paul F. Doyon Memorial School.

This role serves as a key contact for students, families, staff and visitors and ensures smooth daily operation of the elementary school office. Responsibilities include greeting and assisting, handling phones, managing attendance, maintaining records, processing registrations, coordinating communications, supporting scheduling with the Principal and assistant

Qualifications

• High school diploma or equivalent required.
• Prior experience as a school secretary, administrative assistant, or similar office support role preferred (school setting desirable).
• Proficiency with Google Workspace and general computer skills; experience with student information systems (e.g., Aspen) a plus.
• Excellent interpersonal, communication, and customer service skills.

Responsibilities

• Greet and assist students, parents, staff, and visitors in a professional and welcoming manner.
• Answer phones, respond to inquiries, and direct calls/messages appropriately.
• Manage student attendance, including recording absences, tardies, and early dismissals; follow up on unexcused absences as needed.
• Maintain accurate student records and files (electronic and paper) per district policies and state regulations.
• Process student registrations, withdrawals, and transfers.
• Prepare and distribute correspondence, memos, and other school communications.
• Support the Principal and Assistant Principal with scheduling and calendar management.
• Handle mail, photocopying, filing, and general clerical duties.
• Maintain confidentiality of all student, staff, and school information.
• Support school events and parent communications.

Skills

Communication

Organization

Customer service

Multitasking

Education

High School Diploma

Tools

Google Workspace

Aspen SIS

Job description

Anticipated Opening-School Head Secretary

Ipswich Public School District Paul F. Doyon Memorial School - Ipswich, Massachusetts Open in Google Maps

Job Details

Job ID: 5932742

Application Deadline: Posted until filled

Posted: Sep 18, 2026 4:00 AM (UTC)

Starting Date: Nov 18, 2026

Position Type: Full-Time

Salary: $26.11 to $26.74 Per Hour

Job Categories

• Support Staff > Clerical
• Support Staff > Secretary

Job Description

Position Overview

Ipswich Public Schools is seeking a welcoming, reliable, efficient, and highly organized Head Secretary to support the front office at Paul F. Doyon Memorial School. This role serves as a key point of contact for students, families, staff, and visitors and ensures the smooth daily operation of the elementary school office.

Essential Duties and Responsibilities

• Greet and assist students, parents, staff, and visitors in a professional and welcoming manner.
• Answer phones, respond to inquiries, and direct calls/messages appropriately.
• Manage student attendance, including recording absences, tardies, and early dismissals; follow up on unexcused absences as needed.
• Maintain accurate student records and files (electronic and paper) in accordance with district policies and state regulations.
• Process student registrations, withdrawals, and transfers.
• Prepare and distribute correspondence, memos, and other school communications as needed..
• Support the Principal and Assistant Principal with scheduling and calendar management.
• Handle incoming/outgoing mail, photocopying, filing, and general clerical duties.
• Maintain confidentiality of all student, staff, and school information.
• Support school events, parent communications, and other duties as assigned by the Principal.

Qualifications

• High school diploma or equivalent required.
• Prior experience as a school secretary, administrative assistant, or in a similar office support role strongly preferred (school setting experience is highly desirable).
• Proficiency with Google Workspace and general computer skills; experience with student information systems (e.g., Aspen or similar) a plus.
• Excellent interpersonal, communication, and customer service skills.
• Strong organizational skills, attention to detail, and ability to multitask in a fast paced environment.
• Ability to maintain confidentiality and exercise sound judgment.
• Successful completion of required CORI and fingerprint based background checks.

Job Requirements

• High School/Trade School degree preferred.
• Citizenship, residency or work visa required

Contact Information

• Adam Mullen , Principal
• Paul F. Doyon Memorial School
• Email: [e-mail]