Elementary School Head Secretary – Front Office Lead

Paul F. Doyon Memorial School; Ipswich (MA); On-site; USD 36,000 - 37,000; Full time

Job summary

Ipswich Public Schools is seeking a welcoming, reliable Head Secretary to support the front office at Paul F. Doyon Memorial School.

This role serves as a key contact for students, families, staff and visitors and ensures smooth daily operation of the elementary school office. Responsibilities include greeting and assisting, handling phones, managing attendance, maintaining records, processing registrations, coordinating communications, supporting scheduling with the Principal and assistant

Qualifications

• High school diploma or equivalent required.
• Prior experience as a school secretary, administrative assistant, or similar office support role preferred (school setting desirable).
• Proficiency with Google Workspace and general computer skills; experience with student information systems (e.g., Aspen) a plus.
• Excellent interpersonal, communication, and customer service skills.

Responsibilities

• Greet and assist students, parents, staff, and visitors in a professional and welcoming manner.
• Answer phones, respond to inquiries, and direct calls/messages appropriately.
• Manage student attendance, including recording absences, tardies, and early dismissals; follow up on unexcused absences as needed.
• Maintain accurate student records and files (electronic and paper) per district policies and state regulations.
• Process student registrations, withdrawals, and transfers.
• Prepare and distribute correspondence, memos, and other school communications.
• Support the Principal and Assistant Principal with scheduling and calendar management.
• Handle mail, photocopying, filing, and general clerical duties.
• Maintain confidentiality of all student, staff, and school information.
• Support school events and parent communications.

Skills

Communication

Organization

Customer service

Multitasking

Education

High School Diploma

Tools

Google Workspace

Aspen SIS

Job description

Ipswich Public Schools is seeking a welcoming, reliable Head Secretary to support the front office at Paul F. Doyon Memorial School.

This role serves as a key contact for students, families, staff and visitors and ensures smooth daily operation of the elementary school office. Responsibilities include greeting and assisting, handling phones, managing attendance, maintaining records, processing registrations, coordinating communications, supporting scheduling with the Principal and assistant