Administrative Assistant for Grade Level Office - Needham High School (Sy26-27)

Needham High School; Needham (MA); On-site; USD 65,188,000 - 71,807,000; Full time

Job summary

Needham High School seeks a Grade Level Office Administrative Assistant for a 10-month term. The role supports attendance, scheduling, and family-student communications within the Grade Level Office, under the supervision of the Assistant Principals.

The position requires confidentiality, organization, and proficiency with standard office software. Salary is defined for a 10-month schedule; details available on request.

Qualifications

• Requires High School Diploma or GED.
• College-level coursework in business, word processing preferred.
• Experience with school office technology is a plus.

Responsibilities

• Monitor and track student attendance and discipline.
• Greet visitors and respond to inquiries from staff, students, and families.
• Prepare reports and manage filing, data entry, and communications.

Skills

Office procedures

Confidentiality

Multitasking

Communication

Education

High School Diploma or GED

College coursework preferred

Tools

Google Docs/Sheets

MS Word

MS Excel

PowerSchool

Job description

Administrative Assistant for Grade Level Office - Needham High School (Sy26-27)

Needham Public Schools Needham High School - Needham, Massachusetts

Job Details

Application Deadline: Oct 02, 2026 11:59 PM (Eastern Standard Time)

Re-Posted: Sep 04, 2026 4:00 AM (UTC)

Job Description

Needham Public Schools is an inclusive, dynamic, and multicultural community seeking an energetic, skilled, and warm Grade Level Office Administrative Assistant - 10-month to join our team.

To enhance our goals of supporting every child, Needham Public Schools seeks candidates with diverse backgrounds and experiences.

About Needham Public Schools (NPS): NPS has a deep commitment to the success of our diverse students and families and to the professional accomplishments of its educators. Needham devotes itself to cultural proficiency, equity, and community collaboration to fulfill the vision of the Portrait of a Needham Graduate . This METCO district comprises 5 elementary schools, 2 middle schools, and 1 nationally-ranked high school serving approximately 5,500 students. NPS is committed to addressing equity in the district by focusing on improving academic performance for historically marginalized students and ensuring our schools are safe for every child and free of bias, bullying, and hurtful acts that demean and diminish. Read more about our equity work here.

Needham High School Grade Level Administrative Assistant SY 26-27

Needham Public Schools is an inclusive, dynamic, and multicultural community seeking an energetic, skilled, and compassionate Grade Level Office Administrative Assistant to join the team at the Needham High School. To enhance our goals of supporting every child, Needham Public Schools seeks candidates with diverse backgrounds and experiences.

About Needham Public Schools (NPS):

The Needham Public Schools has a deep commitment to the success of our diverse students and families and to the professional accomplishments of its educators. Needham devotes itself to cultural proficiency, equity, and community collaboration to fulfill the vision of the Portrait of a Needham Graduate . This METCO district comprises 5 elementary schools, 2 middle schools, and 1 nationally-ranked high school serving approximately 5,500 students. NPS is committed to addressing equity in the district by focusing on improving academic performance for historically marginalized students and ensuring our schools are safe for every child and free of bias, bullying, and hurtful acts that demean and diminish. Read more about our equity work here.

Position Purpose

Under the supervision of the Assistant Principals and working closely with a colleague in the same position, performs administrative assistance to ensure the efficient operations of the high school’s Grade Level Office (GLO) - which is a hub of information for students, staff, and families - while creating a welcoming environment for all who interact with the GLO. This position requires flexibility, multitasking, and a willingness to make quick, insightful decisions while maintaining a high level of confidentiality.

Essential Tasks and Responsibilities

Duties include monitoring and tracking of student attendance, greeting parents/guardians and visitors, responding to inquiries and questions/requests from staff, students, and parents/guardians, answering office phones and forwarding messages, preparing reports as requested, documenting student discipline issues, assisting with distribution of materials as needed, filing, and other administrative functions.

• Processes student discipline letters, including creating, filing, and sending of letters. Generates reports of student data and assists with communication to students, families, and staff. Maintains discipline, attendance, and grade spreadsheets.
• Is an active participant with the attendance team, including creating and sharing reports and communicating with families, staff, and students.
• Willing to explore and learn software systems to improve efficiency of GLO processes.
• Performs administrative support work for school assistant principals. May include drafting correspondence, typing, editing, and other word processing functions. Performs routine tasks such as filing, faxing, copying, and data entry.
• Works with other departments to coordinate the distribution and collection of Advisory activities, etc.
• Assists and coordinates with yearly school activities including: welcoming of new students, course selection process, MCAS testing, graduation, school "photo day", including distribution of photos and IDs, distribution of planners, etc.
• Responsible for the assignment of student lockers and handling of locker problems.
• Responsible for class-related activities and events that may include: establishing the graduation database, communicating to students and families information related to senior class tasks, such as ordering caps and gowns, submitting graduating name cards, and collecting students' outstanding obligations.
• Support the Department of Digital Media and Technology with the distribution and collection of student devices.

Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the Grade Level Office.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all-inclusive of every task or responsibility.

Knowledge, Abilities, and Skills

• Knowledge and experience with school office technology and equipment.
• Knowledge of office management procedures.
• Knowledge of school office environments.
• Ability to maintain confidentiality of information regarding students, families, employees, and others.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to calmly and professionally interact with students, families, teachers, co-workers, and visitors in a dynamic environment.
• Ability to describe problems and work orally and/or in writing to the supervisor as required.
• Ability to carry out instructions furnished in written or oral form.
• Ability to understand, apply, and use desktop computers and software applications (e.g., Google Docs, Google Sheets, Google Forms, MS Word, MS Excel, MS PowerPoint, PowerSchool, etc.).
• Ability to problem-solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately and efficiently according to standardized procedures.
• Ability to organize, prioritize work responsibilities, and use time efficiently.
• Organizational and time management skills.

Physical and Mental Demands, Work Hazards

• Works in a standard office and school building environment.
• Sedentary work involves sitting most of the time, but may involve walking or standing for long periods of time.

Qualification Profile

• Requires High School Diploma or GED.
• College-level coursework in business, word processing, and office procedures preferred.
• Associate's or Bachelor's degree preferred.
• Successful experience with office management in a related area preferred.

This is a 10-month union position working 7 hours per day, 35 hours per week, exclusive of a half-hour unpaid lunch break per day. The salary range for this position is $25.83-$28.64 (Sy26 rate).

Supervision and Evaluation

This position will be supervised and evaluated by the Assistant Principals.

Selection Procedure

All resumes will be screened, and selected candidates will participate in a thorough interview process.

Position Type: Full-Time

Job Categories: Support Staff > Administrative Assistant

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Natalie Guthrie , Assistant Principal
• Needham High School
• Phone: [phone] x 22240
• Email: [e-mail]