Administrative Assistant - 10 months

Agawam-Public-Schools; Agawam (MA); On-site; USD 35,000 - 46,000; Full time

Job summary

Agawam Public Schools seeks an Administrative Assistant for a 10-month term at James Clark School in Agawam, MA. The role involves clerical support, data entry, calendar management, and coordination of purchases and payroll tasks.

The position requires an associate degree or equivalent experience, strong confidentiality, and solid office software skills. Salary ranges from $34,554 to $45,686 per year.

Qualifications

• Associate degree with 2-4 yrs clerical experience or HS diploma with 5+ years of experience preferred.
• Ability to work independently and maintain confidentiality.
• Experience with school-related office practices preferred.
• Proficiency in electronic data/technology and standard office equipment.
• Excellent interpersonal and communication skills.

Responsibilities

• Supports enrollment/withdrawal functions and data entry as required.
• Maintains administrator's calendar and schedules appointments.
• Processes purchase orders and supply requisitions.
• Assists with payroll function and distribution of paychecks.
• Organizes mailings and prepares school materials and memos.

Skills

Interpersonal skills

Communication skills

Confidentiality

Independent worker

Data entry

Education

Associate1 degree

High School diploma

Tools

Microsoft Office

Electronic data systems

Job description

Administrative Assistant - 10 months

Agawam Public Schools James Clark School - Agawam, Massachusetts Open in Google Maps

Job Details

Job ID: 5933278

Application Deadline: Sep 25, 2026 11:59 PM (UTC)

Posted: Sep 18, 2026 12:00 AM (UTC)

Starting Date: Immediately

Job Description

Performance Responsibilities:

• Under the direction of Administration, works with School, Town Departments, external educational organizations, families and media. Provides information as needed.
• Creates and maintains school/department related information, materials, databases, files, forms, records. Data entry as required.
• Compile information from a variety of electronic records, databases, and files.
• Print software reports as requested.
• Support student enrollment/withdrawal functions.
• Maintain administrator’s calendar, schedule appointments, assist with memos and other related correspondence/documents.
• Create and/or assist with department/school related memos, correspondence/documents.
• Process purchase orders and supply requisitions.
• Assist with the organization of district/state assessments.
• Coordinate, if applicable; announcements, events, ceremonies, and field trips.
• Compile and review documents, correspondence and other related materials before distributing to students, staff, parents and outside organizations.
• Support payroll function and distribute paychecks
• Correct, maintain, and ensure accuracy of the absent management system.
• Organize mailings, prepare school materials, and proper disposal of sensitive documents.
• Perform duties necessary for start-up and close of the school year
• Operate standard office machines and equipment
• Distribute mail, answer phones, intercom and door.
• Perform other duties as assigned by your Administrator and/or by the Superintendent
• Each clerical position will have individual tasks related to each performance responsibility.

Position Type: Full-time

Salary: $34,554 to $45,686 Per Year

Job Categories:

Support Staff > Secretary

Welcome to James Clark School

James Clark Elem. School houses grades K-4 and one DLC classroom. Our students are encouraged to be respectful, caring citizens who strive to reach their potential both academically and socially. We feel that our students should take responsibility for their learning while receiving respect for the individuality. Our role as educators is to prepare the students to meet life’s challenges with an open mind and to accommodate each child’s learning style for optimal success.

Job Requirements

• Qualifications:
  • Associate’s degree with 2-4 yrs clerical experience or HS diploma with 5+ years of experience preferred
  • Ability to work independently and maintain confidentiality
  • Experience with school-related office practices preferred
  • Proficiency in electronic data/technology and standard office equipment
  • Excellent interpersonal and communication skills
  • Agawam Public Schools does not discriminate on the basis of race, color, national origin, sex, gender identity, disability, religion or sexual orientation.
• At least 2 year(s) of relevant experience preferred.
• Associate degree preferred.
• Citizenship, residency or work visa required

Contact Information

• MITCHELL TAYLOR , Principal
• 65 Oxford Street
• Agawam, Massachusetts 01001
• Phone: [phone]
• Fax: [phone]
• Email: [e-mail]