Americas Facilities Manager

Jobtailor; Minnesota; On-site; USD 120,000 - 170,000; Full time

Job summary

Jobtailor is seeking a senior facilities leader to drive integrated operations across Americas sites. You will oversee hard/soft services, budgets, and vendor performance, ensuring compliance with EHS and regulatory standards.

Lead capital projects, reporting, and continuous improvement while coaching regional teams. The role requires extensive experience in real estate transactions, contract negotiation, and multi-country portfolio management within a healthcare manufacturing context or

Qualifications

• Bachelor’s Degree or higher AND 10 years of direct function related experience OR High School Diploma/GED AND 14 years of direct function related experience
• Eight (8) years of experience in real estate transactions and facilities management
• Ten (10) years experience managing multi-country portfolios across the Americas
• Ten (10) years experience in a role requiring strong negotiation, contract, and financial analysis skills
• Ten (10) years experience managing outsourced service providers

Responsibilities

• Lead integrated facilities management operations and service delivery across assigned Americas sites
• Manage hard and soft facilities services, including building operations, HVAC, electrical, mechanical, utilities, maintenance, janitorial, landscaping, mailroom, workplace support, and other site services
• Manage third-party facilities service providers against contractual requirements, service levels, KPIs, SLAs, and financial commitments
• Drive preventive and predictive maintenance, work-order management, asset reliability, and effective use of CMMS/IWMS and building technology platforms
• Partner with site Facilities Operations leaders while maintaining local budget ownership and service accountability
• Ensure facilities operations comply with regulatory, EHS, security, quality, and company standards
• Support capital planning, lifecycle replacement, infrastructure upgrades, and project execution
• Develop and monitor operating budgets, forecasts, cost-saving initiatives, and vendor financial performance
• Establish consistent operating standards, governance, reporting, and continuous improvement across the region
• Lead supplier performance reviews and corrective actions
• Support business continuity, emergency preparedness, critical infrastructure reliability, and escalation management
• Lead, coach, and develop regional facilities team members
• Partner with finance teams to reconcile payments against leases, contracts, and commitments
• Identify financial gaps, leaks, and workflow inefficiencies
• Develop reporting and analytics to track financial health and process performance
• Ensure the single source of truth database meets business requirements and aligns with partner delivery contracting
• Partner with site leaders, business stakeholders, EHS, Procurement, Finance, and external service providers

Skills

Integrated Facilities Management

Vendor Management

Financial Analysis

Leadership Experience

Contract Negotiation

Budget Management

Preventive Maintenance

Work-Order Management

Asset Reliability

Real Estate Transactions

Service Level Agreements

KPIs

Continuous Improvement

Regulatory Compliance

EHS Compliance

Education

Bachelor’s Degree or higher

High School Diploma/GED

Tools

CMMS

IWMS

Building Technology Platforms

Financial Reporting Tools

Analytics Software

Job description

• Lead integrated facilities management operations and service delivery across assigned Americas sites


• Manage hard and soft facilities services, including building operations, HVAC, electrical, mechanical, utilities, maintenance, janitorial, landscaping, mailroom, workplace support, and other site services


• Manage third-party facilities service providers against contractual requirements, service levels, KPIs, SLAs, and financial commitments


• Drive preventive and predictive maintenance, work-order management, asset reliability, and effective use of CMMS/IWMS and building technology platforms


• Partner with site Facilities Operations leaders while maintaining local budget ownership and service accountability


• Ensure facilities operations comply with regulatory, EHS, security, quality, and company standards


• Support capital planning, lifecycle replacement, infrastructure upgrades, and project execution


• Develop and monitor operating budgets, forecasts, cost-saving initiatives, and vendor financial performance


• Establish consistent operating standards, governance, reporting, and continuous improvement across the region


• Lead supplier performance reviews and corrective actions


• Support business continuity, emergency preparedness, critical infrastructure reliability, and escalation management


• Lead, coach, and develop regional facilities team members


• Partner with finance teams to reconcile payments against leases, contracts, and commitments


• Identify financial gaps, leaks, and workflow inefficiencies


• Develop reporting and analytics to track financial health and process performance


• Ensure the single source of truth database meets business requirements and aligns with partner delivery contracting


• Partner with site leaders, business stakeholders, EHS, Procurement, Finance, and external service providers

Requirements

• Bachelor’s Degree or higher AND 10 years of direct function related experience OR High School Diploma/GED AND 14 years of direct function related experience


• Eight (8) years of experience in real estate transactions and facilities management


• Ten (10) years experience managing multi-country portfolios across the Americas


• Ten (10) years experience in a role requiring strong negotiation, contract, and financial analysis skills


• Ten (10) years experience managing outsourced service providers


• Must be legally authorized to work in the country of employment without sponsorship for employment visa status


• Experience working internally for a large healthcare manufacturing company


• Experience working with multiple technology platforms


• Excellent verbal and written communications


• Ability to communicate, influence, and collaborate across regional stakeholders


• Strong business, contract language, and financial acumen


• Demonstrated leadership experience

Core Competencies

Demonstrates expertise in integrated facilities management, including managing hard and soft services, financial analysis, and compliance with regulatory standards. Proven ability to lead teams, drive operational excellence, and manage vendor relationships across multi-country portfolios.

Highest-signal resume keywords

• Integrated Facilities Management


• Financial Analysis


• Vendor Management


• Regulatory Compliance


• Leadership Experience

Hard Skills

• Facilities Management


• Contract Negotiation


• Budget Management


• Preventive Maintenance


• Work-Order Management


• Asset Reliability


• Real Estate Transactions


• Service Level Agreements


• Key Performance Indicators


• Continuous Improvement

Soft Skills

• Excellent Communication


• Collaboration


• Influencing Skills


• Coaching


• Problem Solving

Industry Keywords

• EHS Compliance


• Healthcare Manufacturing


• Multi-Country Portfolios


• Service Providers


• Emergency Preparedness

Tools & Technologies

• CMMS


• IWMS


• Building Technology Platforms


• Financial Reporting Tools


• Analytics Software