Facilities Operations Manager

Jobtailor; Costa Mesa (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Jobtailor is seeking a Facilities Manager to oversee property and personnel operations across a dispersed regional portfolio in Costa Mesa, CA. You will collaborate with the Client Facility Manager to deliver property operation and maintenance services, manage vendor relationships, and ensure compliance with safety standards.

The role requires a Bachelor’s degree, 4+ years in facilities or corporate support, strong knowledge of building systems, and proficiency with MS Office and CMMS.

Qualifications

• Bachelor’s degree required.
• Minimum 4 years of facilities, corporate, or consulting experience.
• Solid knowledge of building systems (mechanical/electrical).
• Proficiency with MS Office, Excel, SharePoint, Teams, and CMMS.
• Authorized to work in the United States without sponsorship.
• Ability to comply with local codes, policies, safety training, and hazard control.

Responsibilities

• Oversee management and operation of properties and personnel in line with client directives.
• Collaborate with Client Facility Manager to deliver property operations and maintenance.
• Manage customer relations, facility upkeep, procurement, and vendor management.
• Lead operations of electrical, mechanical, structural, and life-safety systems.
• Ensure client satisfaction and support client programs.
• Enforce contracts, KPIs, SLAs, and safety compliance with vendors.
• Coordinate work orders and inspections; drive cost efficiency and productivity.

Skills

Collaboration

Leadership

Communication

Customer Service

Problem Solving

Education

Bachelor’s degree

Tools

MS Office

Excel

SharePoint

Teams

CMMS Systems

Job description

• Oversee the management and operation of properties and personnel in alignment with client directives and established standards and procedures
• Collaborate with the Client Facility Manager to deliver property operation and maintenance services
• Manage customer/client relations, facility upkeep, project coordination, procurement processes, and vendor management
• Lead efficient operations and maintenance of electrical, mechanical, structural, and life-safety systems across a dispersed regional portfolio
• Maintain client satisfaction and support client programs
• Manage contract, JLL corporate, and account compliance, quality control, KPIs, and SLAs with vendor partners
• Partner with the client to ensure portfolio oversight and maintenance
• Collaborate with the regional team to drive account team success
• Facilitate work order management for maintenance teams and vendors
• Enforce company policies and safety training requirements
• Implement and monitor hazard control and team safety practices
• Support implementation and execution of short- and long-term projects
• Support programs and processes that reduce operating costs and increase productivity
• Oversee and execute monthly, quarterly, and annual on-site inspections

Requirements

• Bachelor’s degree
• Minimum of 4 years industry experience required, either in the corporate environment, third party service provider or as a consultant
• General knowledge of building systems, including mechanical and electrical systems
• Proficient and skilled in MS Office, Excel, SharePoint, Teams, and CMMS systems
• Candidates must be authorized to work in the United States without sponsorship
• Ability to comply with local codes, regulations, company policies, safety training requirements, and hazard control practices

Core Competencies

Demonstrates expertise in property management, client relations, and operational oversight, with a strong focus on compliance, safety practices, and efficient project execution. Proficient in managing building systems and vendor partnerships to enhance client satisfaction and operational productivity.

Highest-signal resume keywords

• Property Management
• Client Relations Management
• Building Systems Knowledge
• MS Office Proficiency
• Project Coordination

Hard Skills

• Building Systems
• Electrical Systems
• Mechanical Systems
• Project Management
• Vendor Management
• Contract Compliance
• Quality Control
• KPI Management
• SLA Management
• Hazard Control

Soft Skills

• Collaboration
• Leadership
• Communication
• Customer Service
• Problem Solving

Industry Keywords

• Facility Management
• Operational Efficiency
• Safety Training
• Client Satisfaction
• Procurement Processes

Tools & Technologies

• MS Office
• Excel
• SharePoint
• Teams
• CMMS Systems