Ambulatory Admin Supervisor - Staffing & Training Lead

University of California - Los Angeles Health; Los Angeles (CA); On-site; USD 73,000 - 150,000; Full time

Job summary

University of California - Los Angeles Health is seeking an experienced administrator to oversee Ambulatory Float Pool operations and supervise administrative staff. You will coordinate onboarding, staff training schedules, and compliance records while collaborating with operational managers to ensure effective staffing and systemwide communication.

The role emphasizes coaching, performance management, and professional development support, reporting to the Director of Operations and representing

Qualifications

• 1 year of demonstrated experience supervising administrative staff in a healthcare operational environment.
• 3 years of excellent written, verbal, interpersonal, and presentation skills.
• Exercises judgment within defined guidelines to determine appropriate action.
• Excellent written and verbal interpersonal and presentation skills.
• Analytical ability to identify patterns and implications when solving problems.
• Strong communication with diverse backgrounds.
• Knowledge of healthcare delivery and staffing ratios.

Responsibilities

• Oversee administrative functions for Ambulatory Float Pool and coordinate systemwide staffing.
• Supervise administrative staff and coach on performance, development, and adherence to standards.
• Coordinate onboarding, training schedules, and maintain employee compliance records.
• Serve as liaison between operational managers and staff to ensure staffing coordination and support.

Skills

Supervising administrative staff

Written communication

Verbal communication

Interpersonal skills

Presentation skills

Analytical thinking

Stakeholder collaboration

Prioritization

Time management

Microsoft Word

Microsoft Excel

MCCS system

Education

Bachelor's degree or equivalent experience

Tools

MCCS (PDM and ADT) system

Job description

University of California - Los Angeles Health is seeking an experienced administrator to oversee Ambulatory Float Pool operations and supervise administrative staff. You will coordinate onboarding, staff training schedules, and compliance records while collaborating with operational managers to ensure effective staffing and systemwide communication.

The role emphasizes coaching, performance management, and professional development support, reporting to the Director of Operations and representing