Ambulatory Admin Supervisor: Operations & Staff Growth

UCLA Health; Los Angeles (CA); Hybrid; USD 73,000 - 150,000; Full time

Job summary

UCLA Health seeks an experienced administrative supervisor to oversee the Ambulatory Float Pool. You will coordinate systemwide staffing, oversee onboarding, and ensure compliance records are up to date, while coaching staff and aligning with department goals.

You will work with directors and managers to improve efficiency, coordinate schedules, and represent the department in daily operations meetings.

Qualifications

• 1 year of demonstrated experience supervising administrative staff in a healthcare/ambulatory/complex operations environment.
• 3 years of excellent written, verbal, interpersonal, and presentation skills.
• Exercises judgment within defined guidelines to determine appropriate action.
• Experience with Microsoft Word, Excel, and MCCS (PDM and ADT) systems.

Responsibilities

• Oversee administrative functions for the Ambulatory Float Pool and coordinate systemwide staffing and process development.
• Supervise administrative staff, provide coaching, performance management, and development support.
• Liaise between operational managers and staff to ensure staffing coordination and adherence to protocols.

Skills

Leadership/Staff supervision

Communication

Analytical thinking

Time management

Policy/compliance awareness

Education

Bachelor's degree in related area

Tools

Microsoft Word

Excel

MCCS (PDM/ADT)

Job description

UCLA Health seeks an experienced administrative supervisor to oversee the Ambulatory Float Pool. You will coordinate systemwide staffing, oversee onboarding, and ensure compliance records are up to date, while coaching staff and aligning with department goals.

You will work with directors and managers to improve efficiency, coordinate schedules, and represent the department in daily operations meetings.