Administrative Supervisor - Ambulatory Float Team

UCLA Outpatient Clinics; Los Angeles, Northern (CA, KY); Hybrid; USD 73,000 - 150,000; Full time

Job summary

UCLA Outpatient Clinics is seeking an experienced administrator to oversee the Ambulatory Float Pool’s administrative functions. You will supervise administrative staff, coordinate staffing coverage, and ensure compliance with departmental standards.

In collaboration with the Director of Operations, you will drive operational efficiency, coach staff, and support professional development while representing the department in daily operations and system-wide initiatives.

Responsibilities

• Oversee administrative staff and processes for Ambulatory Float Pool.
• Coordinate staff training schedules and onboarding.
• Monitor compliance with employee records and departmental standards.
• Collaborate with the Director of Operations to improve efficiency and staff development.
• Represent the department in meetings on daily operations and protocol adherence.

Job description

Description

The incumbent oversees administrative functions for the Ambulatory Float Pool and collaborates with operational managers to coordinate systemwide communication and process development for float staff. Key responsibilities include managing complex staff training schedules, overseeing the onboarding process, ensuring all employee compliance records are up to date, coordinating staffing assignments and coverage, monitoring employee performance and compliance with departmental standards, and providing ongoing coaching, performance management, and professional development support. This role directly supervises administrative staff to ensure accountability and the effective use of departmental resources.

Provide administrative oversight, coaching, and support within Ambulatory Float Pool operations. In addition to supervisory responsibilities, serve as a liaison between operational managers and staff to ensure coordination of clinical staffing and support needs. Work closely with the Director of Operations to improve operational efficiency, support staff development, and foster a productive and collaborative work environment. Represent the department in meetings involving daily operations, implementation of system goals, and adherence to protocols.

Salary Range: $73,000 - $149,600 Annually