Amada School Administrative Assistant

AMADA; Schaumburg (IL); On-site; USD 35,000 - 47,000; Full time

Job summary

AMADA AMERICA, INC. is seeking an administrative support professional to perform clerical tasks with minimal supervision at our Schaumburg, IL branch. You will handle emails, messages, printing, filing, word processing, and related duties as needed for Amada School.

The role requires strong attention to detail, excellent communication skills, and the ability to monitor automated workflows. In-office work is required five days a week, with duties performed in English during emergencies.

Qualifications

• Proficient in Google Workspace.
• Highly detail-oriented with strong data accuracy, organization, follow-up, and problem-solving skills.
• Comfortable monitoring automated workflows, identifying exceptions/errors.

Responsibilities

• Uses office software for letters, memorandums, documents, statements, orders, and reports.
• Processes billing.
• Monitors automated training workflows.
• Assists in scheduling.
• Answers telephones, provides information, and distributes messages.
• Maintains files and records.
• Performs other duties as assigned by department management.
• Works in-office 5 days a week at the assigned branch office.
• English speaking during emergencies and when performing job duties where there is potential for an emergency.

Skills

Excellent communication

Detail oriented

Data accuracy

Tools

Google Workspace

Job description

Working with minimal amount of supervision, handling various clerical and administrative type
duties, including email and messages, printing, duplicating, filing, word processing, and more as
needed for Amada School.

ESSENTIAL FUNCTIONS:

• Utilizes office software applications in the performance of a variety of administrative activities, including letters, memorandums, documents, statements, orders, and/or reports.
• Process billing.
• Monitor automated training workflows.
• Assist in scheduling.
• Answers telephones, provides information, and distributes messages.
• Carries out duties relying on own initiative and independent actions
• Establishes and maintains files and records.
• Performs other related duties as assigned by department management.
• In-office work 5 days a week at the assigned branch office.
• English speaking during an emergency and while performing job duties where there is potential for an emergency. This does not apply to casual conversations between employees while not performing a job duty.

NON-ESSENTIAL FUNCTIONS:

• Maintain office supplies.
• Opening/closing the office(s).
• Demonstrate a commitment to an Injury-Free Environment by complying with all aspects of the corporate environmental, health and safety program.

REQUIRED KNOWLEDGE

Proficient in Google Workspace.

Highly detail-oriented with strong data accuracy, organization, follow-up, and problem-solving skills.

Comfortable monitoring automated workflows, identifying exceptions/errors.

SKILLS

Excellent communication skills (verbal and written), detailed-oriented.

MENTAL

The ability to work harmoniously with others.

The ability to accept and follow instructions.

WORKING CONDITIONS

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

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