Administrative Assistant

Amada America, Inc.; Schaumburg (IL); Presencial; USD 36.000 - 48.000; Jornada completa

Descripción de la vacante

Amada America, Inc. seeks an Administrative Assistant to support Amada School's daily operations. Responsibilities include emails, correspondence, messaging, printing, filing, preparing documents, and general office tasks.

The ideal candidate is organized, dependable, detail-oriented, and communicates effectively. They should work independently, manage multiple tasks, maintain confidentiality, and complete duties with minimal supervision.

Formación

• Requires a HS Diploma or GED or proven related experience.
• Proficient with Google Workspace and Microsoft Office.
• Strong communication and organizational skills.
• Ability to work independently and manage multiple tasks.

Responsabilidades

• Uses office software to prepare letters, memos, documents, statements, orders, and reports.
• Processes billing and monitors automated workflows.
• Assists in scheduling and answers phones, distributing messages.
• Establishes and maintains files and records; performs related duties as assigned.

Conocimientos

Communication skills

Detail-oriented

Independent work

Multitasking

Educación

HS Diploma or GED

Herramientas

Google Workspace

Microsoft Office

Descripción del empleo

The Administrative Assistant will be responsible for performing a variety of administrative and clerical duties to support the daily operations of Amada School. Responsibilities include, but are not limited to, managing emails and correspondence, receiving and delivering messages, printing, filing, preparing and processing documents, and providing general office support.
The ideal candidate must be organized, dependable, detail-oriented, and able to communicate effectively. This individual should be capable of working independently, managing multiple tasks, maintaining confidentiality and completing assigned responsibilities with minimal supervision.

ESSENTIAL FUNCTIONS

• Utilizes office software applications in the performance of a variety of administrative activities, including letters, memorandums, documents, statements, orders and/or reports.
• Processes billing.
• Monitors automated training workflows.
• Assists in scheduling.
• Answers telephones, provides information, and distributes messages.
• Carries out duties relying on own initiative and independent actions.
• Establishes and maintains files and records.
• Performs other related duties as assigned by department management.

NON-ESSENTIAL FUNCTIONS

• Maintains office supply inventory.
• Opening/closing the office.
• Demonstrates a commitment to an Injury-Free Environment by complying with all aspects of the corporate environmental, health and safety program.

SKILLS

• Possesses excellent communication skills (verbal, written and hearing)
• Must be highly detail-oriented with strong data accuracy, organization, follow-up and problem-solving skills.
• Ability to work unsupervised at times.

REQUIRED KNOWLEDGE

• Proficiency in Google Workspace and Microsoft Office.
• Ability to comfortably monitor automated workflow and identify exceptions/ errors.

REPORTING RELATIONSHIP

• Amada School Manager

SUBORDINATE STAFF

• None

EDUCATION

• Minimum of a HS Diploma or GED or years of proven relative work experience

MENTAL

• The ability to work harmoniously with others.
• The ability to follow instructions.
• The ability to accept positive criticism.
• The ability to multitask.
• The ability to work under pressure.

WORKING CONDITIONS

• LIFTING: Average Weight: 25 pounds unassisted. Frequency: Daily

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.