School Office Assistant (CC 1944)

Applitrack; Phoenix (AZ); On-site; USD 30,000 - 40,000; Full time

Job summary

Applitrack is hiring a School Office Assistant at Tillman Middle School in Tillman, AZ. The role supports office operations, handles attendance, enrollment forms, communications, and daily clerical tasks. Strong MS Office knowledge and basic math are expected.

The position requires confidentiality and the ability to work with a diverse group of students, parents, and staff. This is a full-time, on-site role.

Qualifications

• High school diploma or equivalent and basic knowledge of school office procedures.
• Computer literacy in Microsoft Office products.
• Ability to pass a keyboard proficiency test.

Responsibilities

• Answer multi-line calls, screen inquiries, and transfer messages.
• Assist office staff, teachers and parents with enrollment forms and withdrawals.
• Distribute mail and supplies to appropriate parties.
• Maintain student records and attendance data in compliance with laws and policies.
• Process documents and materials for dissemination to appropriate parties.
• Respond to emergencies and support district and state compliance.

Skills

Typing

Data entry

Basic math

Office software

MS Office

Education

High School Diploma or Equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

• Position Type:
  50 Campus Support Staff/ School Office Assistant
  
• Date Posted:
  9/29/2026
  
• Location:
  Tillman Middle School
  
• Date Available:
  09/30/2026
  
• Closing Date:
  10/30/2026
  

Job Title: School Office Assistant

Qualifications:

• High School Diploma or Equivalent
• Basic knowledge of school office procedures
• Computer literacy in Microsoft Office Products
• Ability to pass a keyboard proficiency test

REQUIRED SKILLS:

• Ability to perform multiple non-technical tasks.
• Ability to type data input.
• Ability to perform basic math including calculation of fractions, percents and/or ratios; read and interpret instructions; and understand multiple step instructions.
• Knowledge of computer operation.
• Basic Knowledge of Microsoft Word, Excel.
• Ability to schedule activities; gather, collate, and/or classify data; and use basic job related equipment.
• Flexibility to work with others under a variety of circumstances; analyze data utilizing defined and similar processes; and operate equipment using standard methods of operation.
• Ability to work with a diversity of individuals and/or groups; work with data of similar types and/or purposes; and utilize job related equipment. In working with others, some problem solving is required to analyze issues, create plans of action and reach solutions.
• Ability to maintain confidentiality of records, correspondence and conversations.
• Ability to use common sense and make good decisions in the absence of the School Administrative Assistant.
• Ability to work under standardized instructions and/or routines; providing information and/or advising other persons; and operating within a defined budget and/or financial guidelines.

Essential Functions:

• Administers first aid and medication (e.g. to students, staff, as required,) for the purpose of meeting immediate health care needs.
• Answers multi-line telecommunications system for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
• Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.
• Assists office staff, teachers and parents (e.g. enrollment applications, withdrawal forms, free lunch applications, etc.) for the purpose of district and state compliance.
• Distributes mail, supplies, messages, keys, etc. for the purpose of disseminating materials to appropriate parties.
• Evaluates situations (e.g. involving other staff, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Maintains files and student records (e.g. Special education and regular education records and files) for the purpose of compliance with all applicable laws, statutes, and policies.
• Maintains radios, phone system/voice mail, schedules, etc. for the purpose of ensuring proper usage, maintenance and availability.
• Performs clerical and/or secretarial duties (e.g. types memos, school newsletter, weekly bulletin, etc.) for the purpose of assisting others in the performance of their work and the efficient operation of the school office.
• Processes documents and materials (e.g. sorts and distributes mail and processes outgoing mail, bulk mail, overnight deliveries, schedules, agendas, mail, etc.) for the purpose of disseminating information to appropriate parties.
• Responds to emergency situations for the purpose of resolving immediate safety concerns.
• Responds to inquires of staff, the public, parents and/or students for the purpose of providing information and/or direction as may be required.
• Ensures accuracy of attendance records (e.g. verification of forgeries, truancies, etc.) for the purpose of complying with State laws governing attendance accounting.
• Maintains records (e.g. files, average daily attendance, etc.) for the purpose of documenting and/or providing reliable information.
• Makes personal contact (e.g. with parents, students, staff, etc.) for the purpose of providing information on a variety of attendance issues.
• Prepares written materials (e.g. CUTS letters, perfect attendance awards, attendance calendar, etc.) for the purpose of conveying information regarding school attendance.
• Processes documents and materials (e.g. attendance records, CUTS letters, etc.) for the purpose of disseminating information to appropriate parties.
• Regular and punctual attendance required to meet essential functions of job responsibilities.
• Other duties as assigned.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is continuously required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 20 pounds and occasionally lift/or move up to 30 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and the ability to adjust focus.
The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and isn't an exhaustive list of duties performed for this position. Balsz is an Equal Opportunity Employer.

Postings current as of 10/1/2026 1:09:36 AM CST.

Powered by applicant tracking, a product of Frontline Education.