Office Professional 10+ Month

Ann Arbor Public Schools; Ann Arbor (MI); On-site; USD 32,000 - 52,000; Full time

Job summary

Ann Arbor Public Schools is seeking an Office Professional at Scarlett Middle School to provide essential clerical support, greet visitors, and manage phone lines while helping with enrollments and maintaining confidential student records in line with district policies.

The role is a 1.0 FTE, on-site position requiring familiarity with Mac/PC, PowerSchool and Microsoft Office, with bilingual Spanish a plus. Strong teamwork and accuracy are valued in a busy school office environment.

Qualifications

• High school diploma or equivalent with additional training.
• Experience with Mac (Apple) and/or PC (Windows) computers.
• Experience with Powerschool web-based program.
• Experience with word processing, spreadsheets, and database software including Word, Excel, PowerPoint, Google Docs, Google Sheets, Google Slides.

Responsibilities

• Meet and greet students daily.
• Answer telephones, respond to routine questions, set appointments, route calls as needed.
• Assist with mailings and enrollment processes.
• Process enrollments and changes to student database.
• Maintain records and regular reports.
• Assist with meeting coordination.
• Prepare newsletters and parent communications.
• Assist with grant compliance tasks.
• Receive visitors and new students; address questions and concerns.

Skills

Mac/PC proficiency

PowerSchool experience

MS Word

MS Excel

MS PowerPoint

Google Docs/Sheets/Slides

Education

High school diploma or equivalent

Additional training

Tools

PowerSchool

Job description

Position Title Office Professional - 10 Plus months

Location ScarlettMiddle School

FTE 1.0

Salary Class D

AAEA/OP Salary Schedule for more details

Reports to Building Principal / Administrator

Summary

Responsible for performing clerical support and other office duties in the school, maintaining confidentiality of academic, health, and special education information.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education & Experience

• High school diploma or equivalent plus additional training


• Experience with Mac (Apple) and/or PC (Windows) computers


• Experience with Powerschool web-based program


• Experience with word processing, spreadsheets, and database software including, but not limited to Word, Excel, Powerpoint, Google Docs, Google Sheets, Google Slides

Ability to use and maintain office machines including but not limited to: scanners, copiers, printers, fax machines

Job Responsibilities

• Meet and greet students daily


• Answer telephones, respond to routine questions, set appointments, and route calls to appropriate persons


• Assist with mailings


• Process enrollments and changes to student database


• Assume responsibility for records and regular reports, including maintenance of records and files


• Assist with enrollment of students


• Assist with meeting coordination


• Compile monthly newsletter and other parent communication


• Assist with special projects as needed


• Assist with grant compliance tasks


• Receive visitors, new parents, and students


• Answer questions, resolve student conflicts and concerns


• Prepare various reports


• Maintain school and student records


• Assist with count day preparation


• Coordinate registration process


• Back up other offices including counseling


• Regular and reliable attendance


• Other duties as assigned

This is a full time position requiring regular and reliable attendance on site to successfully perform the essential functions of this job.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Language Skills

• Read, write, and comprehend basic instructions, short correspondence, and memos


• Effectively present information in one-on-one and small group situations to staff, parents, students, and administrators


• Communicate clearly and concisely both orally and in writing


• Ability to read and interpret safety rules, operating and maintenance instructions, and procedure manuals


• Ability to speak effectively before groups of students, staff, and parents


• Ability to speak Spanish/ bilingual preferred

Mathematical Skills

• Add, subtract, multiply, and divide in all units of measure using whole numbers, fractions and decimals

Reasoning Ability

• Apply common sense understanding to carry out instructions given in written, oral, or diagram form


• Deal with problems involving a few concrete variables in standardized situations

Other Skills & Abilities

• Work with parents and children of diverse cultural backgrounds


• Develop effective working relationships with students, staff, and the school community


• Perform duties with awareness of all district requirements and Board of Education policies

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. Occasionally the employee will bend or twist at the neck more than the average person. While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs such as boxes of books and AV carts.

Specific vision abilities required by this job include close vision such as reading handwritten or typed material, and the ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with public and staff.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet to moderate. The employee is frequently required to interact with public and staff and is directly responsible for the safety, well being, or work output of others.