Alumni House Operations & Reception Lead

University of Pennsylvania; United (PA); On-site; USD 26,000 - 32,000; Full time

Benefits offered by this job

Tuition benefits

Flexible work hours

Health benefits

Job summary

The University of Pennsylvania is seeking a Building Manager and Administrative Assistant for the Sweeten Alumni House, an in-office role (not hybrid eligible) in Philadelphia, PA. You will oversee the reception, manage space rentals, handle phone and email requests, and provide PAAP support within the Alumni Relations team.

The position requires a High School Diploma and 3–5 years of receptionist experience, strong Microsoft Office skills, and excellent organizational and communication

Qualifications

• High School Diploma and 3-5 years' experience required.
• Receptionist experience preferred or equivalent combination of education and experience required.
• Basic knowledge of Alumni Relations helpful.
• Pleasant and courteous telephone manner; good organizational and communication skills.

Responsibilities

• Greet visitors, answer telephones, and perform clerical duties.
• Work with databases to store, retrieve and update information.
• Assist with projects for Alumni Relations and PAAP; oversee space rentals and scheduling.
• Provide administrative support to PAAP and update information across Penn systems.
• Coordinate with Facilities, Maintenance, and Security; maintain logs and files.

Skills

Microsoft Office

Customer service

Communication

Receptionist experience

Education

High School Diploma

Tools

Databases

Job description

The University of Pennsylvania is seeking a Building Manager and Administrative Assistant for the Sweeten Alumni House, an in-office role (not hybrid eligible) in Philadelphia, PA. You will oversee the reception, manage space rentals, handle phone and email requests, and provide PAAP support within the Alumni Relations team.

The position requires a High School Diploma and 3–5 years of receptionist experience, strong Microsoft Office skills, and excellent organizational and communication