Facilities & Reception Lead - Alumni House

University of Pennsylvania; United States; On-site; USD 40,000 - 55,000; Full time

Job summary

University of Pennsylvania in Philadelphia seeks a Building Manager & Administrative Assistant for Sweeten Alumni House. This is an in-office position, Monday–Friday, supporting the Director of Operations and Special Programs and PAAP.

You will oversee reception, space rentals, scheduling, and liaison with Facilities Services, Maintenance, and Security, while providing admin support to alumni volunteers. The role requires coordinating events, managing inquiries by phone and email, and

Qualifications

• Experience greeting visitors and answering phones.
• Ability to manage space reservations and scheduling.
• Coordinate with Facilities Services, Maintenance and Security as needed.

Responsibilities

• Oversee reception function of Sweeten Alumni House and greet visitors, answer calls, and perform clerical duties.
• Manage space rentals and scheduling, coordinate with caterers and vendors.
• Provide administrative support to PAAP and Penn systems, including updating ambassador information.
• Assist with event planning logistics and related paperwork.
• Register new ambassadors and manage communications to alumni volunteers.

Skills

Reception skills

Facilities coordination

Event support

Tools

Databases

Job description

University of Pennsylvania in Philadelphia seeks a Building Manager & Administrative Assistant for Sweeten Alumni House. This is an in-office position, Monday–Friday, supporting the Director of Operations and Special Programs and PAAP.

You will oversee reception, space rentals, scheduling, and liaison with Facilities Services, Maintenance, and Security, while providing admin support to alumni volunteers. The role requires coordinating events, managing inquiries by phone and email, and