Alumni House Building & Administrative Coordinator

University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 26,000 - 32,000; Full time

Benefits offered by this job

Health benefits

Tuition benefits

Retirement plans

Flexible work hours

Job summary

University of Pennsylvania in Philadelphia is seeking a Building Manager & Administrative Assistant for the Sweeten Alumni House. This in-office role supports the Director of Operations, oversees reception, manages space rentals, coordinates with Facilities Services, and assists PAAP with communications and events.

The position is in-office, Monday–Friday, within the Development and Alumni Relations department.

Qualifications

• High School Diploma required; 3-5 years' receptionist experience preferred or equivalent combination of education and experience.
• Pleasant and courteous telephone manner; good organizational skills, customer service skills, and communication skills.
• Working knowledge of Microsoft Office applications required; familiarity with databases preferred.

Responsibilities

• Oversee the reception function at Sweeten Alumni House and greet visitors.
• Manage communications via phone and email; coordinate clerical duties and Records in PAAP and Penn systems.
• Assist with event planning logistics and volunteer committee management.
• Coordinate facility usage, space rentals, and liaise with vendors and other university departments.
• Provide PAAP administrative support and PennKey assistance.

Skills

Customer service

Communication

Microsoft Office

Databases

Organizational skills

Receptionist experience

Alumni relations basics

Education

High School Diploma

Tools

Microsoft Office

Job description

University of Pennsylvania in Philadelphia is seeking a Building Manager & Administrative Assistant for the Sweeten Alumni House. This in-office role supports the Director of Operations, oversees reception, manages space rentals, coordinates with Facilities Services, and assists PAAP with communications and events.

The position is in-office, Monday–Friday, within the Development and Alumni Relations department.