Campus Office Manager & Payroll Admin

Penn State University; University Park (TX); On-site; USD 41,000 - 59,000; Full time

Benefits offered by this job

75% tuition discount

Comprehensive benefits package

Job summary

Penn State University is seeking an Office Manager for Housing Operations to be the first point of contact for students, guests, and families, while supporting a team of 5 staff and 50 technical personnel across housing options for 4,000+ students.

The role requires strong written and verbal communication, discretion with sensitive information, and proficiency in Office 365 (Word, Excel, PowerPoint). A GED/HS diploma with 2+ years of relevant experience is expected.

Qualifications

• Excellent written and verbal communication skills.
• Ability to use good judgment with confidential information.
• Ability to manage multiple tasks and meet deadlines.
• Ability to work with diverse audiences in a team environment.
• Proficiency with Microsoft Office (O365) programs: Word, Excel, PowerPoint.

Responsibilities

• Process daily payroll, reconcile bi-weekly payroll, and submit to supervisor. Assist employees with benefits, payroll, and time off.
• Attend meetings, take minutes, supportDirector/management with projects and requests.
• Schedule calendar of appointments, meetings; coordinate travel arrangements and reimbursements.
• Monitor budgets, maintain inventory, purchase supplies, process purchase orders, reconcile credit card purchases.
• Handle maintenance work requests and coordinate with OPP, access control, pest control, and laundry equipment.
• Maintain key inventory and conduct regular key audits; manage door access scheduling.
• Answer phones and resolve student/parent questions; communicate with students, parents, vendors, and staff.

Skills

Communication

Multitasking

Microsoft Office

Teamwork

Education

GED or HS Diploma

Tools

Office 365

Word

Excel

PowerPoint

Job description

Penn State University is seeking an Office Manager for Housing Operations to be the first point of contact for students, guests, and families, while supporting a team of 5 staff and 50 technical personnel across housing options for 4,000+ students.

The role requires strong written and verbal communication, discretion with sensitive information, and proficiency in Office 365 (Word, Excel, PowerPoint). A GED/HS diploma with 2+ years of relevant experience is expected.