Airport Operations Administrative Assistant

American Airlines; Baltimore, Northern (MD, KY); Hybrid; USD 35,000 - 50,000; Full time

Benefits offered by this job

Travel Perks

Health Benefits

Wellness Programs

401(k) Program

Additional Benefits

Job summary

American Airlines in Baltimore is seeking an Office Administrator to support a wide range of clerical tasks within the Airport Stations Team. You will coordinate meetings, process invoices, assist with payroll, and help maintain employee records in a fast-paced environment.

The role requires a high school diploma, prior office experience, and proficiency in Microsoft Office. On-site position with comprehensive benefits and opportunities to grow within the Customer Experience Division.

Qualifications

• High School diploma or GED.
• Previous office/clerical experience.
• Proficient with Microsoft Office applications.
• Ability to prioritize workload, meet deadlines and stay organized.

Responsibilities

• Provides assistance with preparation of management presentations and special projects as required.
• Administers, reviews, and monitors all local invoices through InvoiceWorks and disseminate as necessary.
• Troubleshoots and escalates office technology issues, including telephone and copier machines.
• Tracks onboarding duties and assists with station events and related coordination.
• Handles payroll processing in Workbrain for management and support staff.
• Processes bereavement letters and coordinates local communications and response.
• Manages employee parking, including permitting and assignments, as required.
• Assists with timekeeping functions, data entry, data verification, reconciliations and filing.
• Maintains employee files and station meeting plans.
• Accesses and manages periodic reports and updates required manuals and security items.
• Acts as backup for various payroll functions.
• Liaises with CRE/Facilities and vendors to track local projects, as needed.
• Leads/directs work with other support staff, as needed.
• Performs other duties as required.

Skills

Microsoft Office

Administrative support

Attention to detail

Time management

Education

High School diploma or GED

Job description

American Airlines in Baltimore is seeking an Office Administrator to support a wide range of clerical tasks within the Airport Stations Team. You will coordinate meetings, process invoices, assist with payroll, and help maintain employee records in a fast-paced environment.

The role requires a high school diploma, prior office experience, and proficiency in Microsoft Office. On-site position with comprehensive benefits and opportunities to grow within the Customer Experience Division.