Air Export Coordinator

People Freight | Freight Forwarding & Logistics Recruitment Specialists; Itasca (IL); Hybrid; USD 65,000 - 68,000; Full time

Benefits offered by this job

Hybrid work-from-home

Bonus opportunity

Career growth

Collaborative environment

Job summary

People Freight | Freight Forwarding & Logistics Recruitment Specialists is seeking a detail-oriented freight forwarding professional with strong air export experience in Itasca, Illinois. The role covers managing air export shipments from booking through departure, coordinating with airlines, overseas agents, truckers and customers to ensure on-time movement of freight.

The position offers a hybrid work-from-home schedule, providing a balance of office collaboration and flexibility, with

Qualifications

• 2+ years of air export freight forwarding experience.
• Knowledge of the international air freight export process.
• Experience managing air export shipments from booking through departure.
• Knowledge of airline booking, documentation, AES filing and export procedures.
• Strong documentation and organizational skills.
• Excellent communication and customer service abilities.
• Ability to manage multiple shipments and priorities in a fast-paced environment.
• Strong attention to detail and problem-solving skills.

Responsibilities

• Manage air export shipments from A-Z, ensuring timely and accurate movement of freight.
• Coordinate bookings, space, routing and flight schedules with airlines and carriers.
• Liaise with overseas agents, customers, truckers, warehouses and other service providers.
• Prepare and review air waybills, commercial invoices, packing lists and export documentation.
• Complete AES filings and ensure all required export documentation is accurate.
• Monitor shipment status, departure schedules and delivery milestones.
• Track shipments and proactively communicate updates to customers and overseas partners.
• Coordinate pickup and delivery arrangements with trucking companies and warehouses.
• Obtain and negotiate rates with airlines, truckers and other service providers when required.
• Enter and maintain accurate shipment information within the company's operating system.
• Resolve delays, discrepancies and operational issues quickly and efficiently.
• Provide a high level of customer service throughout the shipment lifecycle.
• Ensure compliance with company procedures and applicable export regulations.
• Assist with invoicing, billing and other administrative requirements.

Skills

Air export exp

Shipment coordination

Customer service

Attention to detail

Communication

Tools

AES filing

Job description

This is an excellent opportunity for a detail-oriented freight forwarding professional with strong air export experience to join a well-established international freight forwarder in Itasca, Illinois. The successful candidate will be responsible for managing air export shipments from booking through final departure, coordinating with airlines, overseas agents, truckers and customers to ensure shipments move efficiently and on schedule.

The role offers a hybrid work-from-home schedule, providing a great balance of office collaboration and flexibility.

What's On Offer

• $65,000 - $68,000 base salary + BONUS
• Join a well-established international freight forwarder
• Excellent opportunity for career growth
• Collaborative and professional working environment
• Competitive compensation and bonus opportunity

Key Responsibilities

• Manage air export shipments from A-Z, ensuring timely and accurate movement of freight
• Coordinate bookings, space, routing and flight schedules with airlines and carriers
• Liaise with overseas agents, customers, truckers, warehouses and other service providers
• Prepare and review air waybills, commercial invoices, packing lists and export documentation
• Complete AES filings and ensure all required export documentation is accurate
• Monitor shipment status, departure schedules and delivery milestones
• Track shipments and proactively communicate updates to customers and overseas partners
• Coordinate pickup and delivery arrangements with trucking companies and warehouses
• Obtain and negotiate rates with airlines, truckers and other service providers when required
• Enter and maintain accurate shipment information within the company's operating system
• Resolve delays, discrepancies and operational issues quickly and efficiently
• Provide a high level of customer service throughout the shipment lifecycle
• Ensure compliance with company procedures and applicable export regulations
• Assist with invoicing, billing and other administrative requirements

Requirements

• 2+ years of air export freight forwarding experience
• Strong understanding of the international air freight export process
• Experience managing air export shipments from booking through departure
• Knowledge of airline booking, documentation, AES filing and export procedures
• Strong documentation and organizational skills
• Excellent communication and customer service abilities
• Ability to manage multiple shipments and priorities in a fast-paced environment
• Strong attention to detail and problem-solving skills