Air Admin Assistant III

UPS Supply Chain Solutions, Inc.; Anchorage (AK); On-site; USD 42,000 - 60,000; Full time

Job summary

UPS Supply Chain Solutions, Inc. in Anchorage, AK seeks an organized office support professional to prepare complex reports using MS Access and other software. The role coordinates inbound/outbound aircraft activity and facilitates cross-department communication across regions.

The candidate should have a high school diploma, be proficient with Microsoft Office, and possess strong verbal and written communication as well as time management skills to support a fast-paced environment.

Qualifications

• Must have a high school diploma or equivalent.
• Proficient in Microsoft Office applications (Word, Excel, Access).
• Strong verbal and written communication, and organizational skills.

Responsibilities

• Performs office tasks including paperwork, data entry, filing, and calculations.
• Coordinates all inbound and outbound aircraft activity.
• Communicates with internal and external departments including maintenance, cargo, hub, and vendors.
• Assists with contingencies and relays details to affected departments.
• Facilitates communication between regions and countries.
• Compiles and audits daily, weekly, and monthly reports.
• Audits vendor invoices.

Skills

MS Office

Verbal and written communication

Organizational skills

Education

High School Diploma / GED

Tools

Microsoft Office Suite

Job description

Job Description:

Job Summary

This position requires strong analytical, oral/written communication, problem solving, basic research, and time management skills to support a fast-paced office and operations environment. He/She is responsible for preparation of complex reports, using various software packages and databases (e.g. MS Access). This position also determines methods and procedures for completing complex tasks, provides advanced office support knowledge and skills, prepares and/or coordinates information for internal and external contacts and ad hoc tasks as assigned.

Responsibilities:

• Performs office tasks including paperwork, computer keyboarding, filing, and calculating.
• Coordinates all inbound and outbound aircraft activity.
• Communicates with all internal and external departments including Aircraft Maintenance, Cargo, Hub, Flight Control, Agriculture, Customs, and various vendors.
• Assists others with any contingencies and communicates details to affected departments.
• Communicates between regions and countries.
• Compiles and audits all daily, weekly, monthly reports.
• Audits vendor invoices.

Qualifications:

• High school diploma, GED, or International equivalent
• Working knowledge of Microsoft Office
• Strong verbal, written and organizational skills
• Available to work flexible schedule including extended hours and holidays as service needs dictate

Employee Type:

Permanent

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.

Other Criteria:

UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law.

Basic Qualifications:

Must be a U.S. Citizen or National of the U.S., an alien lawfully admitted for permanent residence, or an alien authorized to work in the U.S. for this employer.