Air Admin Assistant III

UOH UPS Inc (Ohio); Anchorage (AK); On-site; USD 42,000 - 56,000; Full time

Job summary

UPS is seeking a detail-oriented office professional to support a fast-paced operations environment. The role focuses on preparing complex reports, coordinating aircraft activity, and maintaining accurate records using MS Office and databases.

You will interact with multiple departments and vendors, handle ad hoc tasks, and adapt to flexible schedules, including extended hours or holidays as needed. Strong communication and time-management skills are essential.

Qualifications

• High school diploma or equivalent required.
• Working knowledge of Microsoft Office.
• Ability to prepare and coordinate complex reports.
• Flexible schedule including holidays as service needs dictate.

Responsibilities

• Coordinates inbound and outbound aircraft activity.
• Prepares complex reports using software and databases.
• Audits vendor invoices.
• Communicates with internal and external departments.
• Compiles and audits daily, weekly, monthly reports.
• Performs general office tasks including paperwork and filing.

Skills

Microsoft Office

Verbal communication

Written communication

Organizational skills

Time management

Education

High school diploma or GED or international equivalent

Tools

MS Access

Job description

Before you apply to a job, select your language preference from the options available at the top right of this page. Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

Job Summary

This position requires strong analytical, oral/written communication, problem solving, basic research, and time management skills to support a fast-paced office and operations environment. He/She is responsible for preparation of complex reports, using various software packages and databases (e.g. MS Access). This position also determines methods and procedures for completing complex tasks, provides advanced office support knowledge and skills, prepares and/or coordinates information for internal and external contacts and ad hoc tasks as assigned.

Responsibilities

• Performs office tasks including paperwork, computer keyboarding, filing, and calculating.
• Coordinates all inbound and outbound aircraft activity.
• Communicates with all internal and external departments including Aircraft Maintenance, Cargo, Hub, Flight Control, Agriculture, Customs, and various vendors.
• Assists others with any contingencies and communicates details to affected departments.
• Communicates between regions and countries.
• Compiles and audits all daily, weekly, monthly reports.
• Audits vendor invoices.

Qualifications

High school diploma, GED, or International equivalent Working knowledge of Microsoft Office Strong verbal, written and organizational skills Available to work flexible schedule including extended hours and holidays as service needs dictate.

Basic Qualifications

Must be a U.S. Citizen or National of the U.S., an alien lawfully admitted for permanent residence, or an alien authorized to work in the U.S. for this employer.

Other Criteria

Employee Type: Permanent UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.

UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law.

Company Background

In 1907, two teenage entrepreneurs in a Seattle basement started with a $100 loan and created what would become the world’s largest package delivery service. Today, operating in more than 220 countries and territories, UPS is committed to moving our world forward by delivering what matters. UPS and its more than 500,000 UPSers around the globe are a transportation and logistics leader, offering innovative solutions to customers, big and small. UPS understands and appreciates its responsibility to help build safe, stronger and more resilient communities founded on justice and economic opportunity for all, supported by a healthy, sustainable global environment.