Air Admin Assistant III

UPS Supply Chain Solutions; Anchorage (AK); On-site; USD 42,000 - 62,000; Full time

Job summary

UPS Supply Chain Solutions in Anchorage is seeking an organized office professional to support fast-paced operations. You will prepare reports, use MS Office, and coordinate inbound/outbound aircraft activities while communicating with multiple internal and external teams.

The role requires strong verbal/written communication, time management, and flexibility to work extended hours and holidays as needed. This permanent position offers opportunities in a Fortune Global 500 company.

Qualifications

• High school diploma, GED, or international equivalent.
• Working knowledge of Microsoft Office.
• Strong verbal, written and organizational skills.
• Available to work flexible schedule including extended hours and holidays as service needs dictate.

Responsibilities

• Performs office tasks including paperwork, computer keyboarding, filing, and calculating.
• Coordinates all inbound and outbound aircraft activity.
• Communicates with all internal and external departments including Aircraft Maintenance, Cargo, Hub, Flight Control, Agriculture, Customs, and various vendors.
• Assists others with any contingencies and communicates details to affected departments.
• Communicates between regions and countries.
• Compiles and audits all daily, weekly, monthly reports.
• Audits vendor invoices.

Skills

Verbal communication

Written communication

Organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

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Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow - people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

Job Description:

Job Summary

This position requires strong analytical, oral/written communication, problem solving, basic research, and time management skills to support a fast-paced office and operations environment. He/She is responsible for preparation of complex reports, using various software packages and databases (e.g. MS Access). This position also determines methods and procedures for completing complex tasks, provides advanced office support knowledge and skills, prepares and/or coordinates information for internal and external contacts and ad hoc tasks as assigned.

Responsibilities:

• Performs office tasks including paperwork, computer keyboarding, filing, and calculating.

• Coordinates all inbound and outbound aircraft activity.

• Communicates with all internal and external departments including Aircraft Maintenance, Cargo, Hub, Flight Control, Agriculture, Customs, and various vendors.

• Assists others with any contingencies and communicates details to affected departments.

• Communicates between regions and countries.

• Compiles and audits all daily, weekly, monthly reports.

• Audits vendor invoices.

Qualifications:

• High school diploma, GED, or International equivalent

• Working knowledge of Microsoft Office

• Strong verbal, written and organizational skills

• Available to work flexible schedule including extended hours and holidays as service needs dictate

Employee Type:

Permanent

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.

Other Criteria:

UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law.

Basic Qualifications:

Must be a U.S. Citizen or National of the U.S., an alien lawfully admitted for permanent residence, or an alien authorized to work in the U.S. for this employer.