Air Admin Assistant III

hcmportal; Washington; On-site; USD 27,000 - 51,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) retirement plan

Paid holidays

Job summary

UPS seeks a detail‑oriented office professional to support fast‑paced operations in a permanent role. You will apply strong analytical and communication skills to prepare complex reports and coordinate information for various departments and vendors.

Responsibilities include auditing invoices, maintaining schedules, and ensuring smooth aircraft and hub activities across regions. A reliable team player, you will contribute to a compliant, efficient operation.

Qualifications

• Strong analytical, oral/written communication, problem solving, basic research, and time management skills.
• Experience preparing complex reports using various software and databases.
• Ability to coordinate information for internal/external contacts and ad hoc tasks.

Responsibilities

• Performs office tasks including paperwork, keyboarding, filing, and calculating.
• Coordinates inbound and outbound aircraft activity.
• Communicates with Aircraft Maintenance, Cargo, Hub, Flight Control, Agriculture, Customs, and vendors.
• Compiles and audits daily, weekly, monthly reports.
• Audits vendor invoices.

Skills

Analytical skills

Oral and written communication

Problem solving

Time management

Basic research

Tools

Databases

Job description

Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow-people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

Job Description:

Job Summary:This position requires strong analytical, oral/written communication, problem solving, basic research, and time management skills to support a fast-paced office and operations environment. Employee is responsible for preparation of complex reports, using various software packages and databases. This position also determines methods and procedures for completing complex tasks, provides advanced office support knowledge and skills, prepares and/or coordinates information for internal and external contacts and ad hoc tasks as assigned. Responsibilities:Performs office tasks including paperwork, computer keyboarding, filing, and calculating. Coordinates all inbound and outbound aircraft activity. Communicates with all internal and external departments including Aircraft Maintenance, Cargo, Hub, Flight Control, Agriculture, Customs, and various vendors. Assists others with any contingencies and communicates details to affected departments. Communicates between regions and countries. Compiles and audits all daily, weekly, monthly reports. Audits vendor invoices.

Employee Type:

Permanent

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.

Other Criteria:

UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law.

Basic Qualifications:

Must be a U.S. Citizen or National of the U.S., an alien lawfully admitted for permanent residence, or an alien authorized to work in the U.S. for this employer.

Pay Range:

Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $19.80/hr to $36.95/hr. Pay is based on several factors including but not limited to, market location and may vary depending on job-related knowledge, skills, and education/training and a candidate’s work experience. Hired applicants are offered annual short-term and/or long-term incentive compensation programs, subject to applicable eligibility requirements. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company’s performance. The company offers the following benefits for this position, subject to applicable eligibility requirements. Medical/prescription drug coverage, Dental coverage, Vision coverage, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Basic and Supplemental Life Insurance & Accidental Death and Dismemberment, Disability Income Protection Plan, Employee Assistance Program, 401(k) retirement program, Vacation, Paid Holidays and Personal time, Paid Sick and Family and Medical Leave time as required by law, and Discounted Employee Stock Purchase Program.