Aide to the City Council

Wachusettareachamber; Worcester, Northern (MA, KY); Hybrid; USD 45,000 - 60,000; Full time

Job summary

City of Worcester is seeking a dedicated Aide to the City Council to support City Councilors with administrative tasks, research, and briefing materials.

The role involves managing constituent correspondence, coordinating communications and events, and serving as a liaison to the City Manager and Mayor’s office. Some hours may extend beyond the typical workday and include weekends when needed.

Qualifications

• Excellent organizational, interpersonal, written, and verbal communication skills.
• Considerable knowledge of office terminology, procedures, and equipment.
• Ability to interpret City Council policies, rules, regulations and make sound decisions in accordance with laws, ordinances, regulations, and established policies.
• Ability to accurately collect, compile, and enter complex statistical data.
• Ability to make arithmetical computations with speed and accuracy.

Responsibilities

• Provide direct administrative support to City Councilors as directed by the Chief of Council.
• Assist Councilors in research of legislation and prepare briefing materials.
• Manage incoming constituent correspondence via phone, email, and mail.
• Assist with preparation, planning, coordination of public relations, communications, press releases, marketing, and events for the City Council.
• Attend and participate in staff and committee meetings and community events.

Skills

Organizational skills

Interpersonal skills

Written communication

Verbal communication

Data handling

Tools

Office equipment knowledge

Job description

AIDE TO THE CITY COUNCIL
CITY COUNCIL
CITY OF WORCESTER

The City of Worcester is seeking qualified applicants for an Aide to the City Council for the City Council. Under the direction of the Chief of Staff, the position is responsible for the execution of varied, complex and frequently confidential assignments, including but not limited to managing incoming constituent correspondence such as calls, emails, and mail. The employee will assist with scheduling, preparing, planning, and coordinating communications, and events for the City Council as directed by the Chief of Council and serve as liaison to the City Council for the City Manager and Mayor’s office. The employee is responsible for answering telephones and assisting in responding to citizens’ questions and concerns, including proper follow-up with the appropriate departments. The Aide to the City Council handles sensitive and delicate situations with a high degree of firmness, cordiality, and confidentiality. This position will work hours outside the typical workday, to include weekend days on occasion.

Bilingual applicants are encouraged to apply.

ESSENTIAL ELEMENTS:

• Provide direct administrative support to City Councilors as directed by the Chief of Council.
• Assist the Councilors in the research of legislation.
• Prepare briefing materials for City Councilors.
• Perform a broad range of administrative duties to aid and assist City Council members and the Chief of Council.
• Manage incoming constituent correspondence via phone, email, and mail.
• Assist with preparation, planning, coordination of all public relations, communications, press releases, marketing, and events for the City Council.
• Attend and participate in staff, department, and/or other meetings, conferences, committees, and/or taskforces including some neighborhood and crime watch meetings.
• Assist with preparing reports, correspondence, and/or documentation for council.
• Support and assist the Chief of Council and liaise with the City Council for Boards & Commissions, Library, School Committee, and other Committees and Groups.
• Provide customer service to diverse constituents.
• Greet constituents or other office visitors.
• Other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Excellent organizational, interpersonal, written, and verbal communication skills.
• Considerable knowledge of office terminology, procedures, and equipment.
• Ability to interpret City Council policies, rules, regulations and make sound decisions in accordance with laws, ordinances, regulations, and established policies.
• Ability to accurately collect, compile, and enter complex statistical data.
• Ability to make arithmetical computations with speed and accuracy.
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