Deputy Clerk of Council

City of Stow, OH; Toledo (OH); On-site; USD 25,000 - 41,000; Part time

Job summary

City of Stow, OH is seeking a part-time Deputy Clerk of Council to support the City Council with a wide range of legislative, administrative, and document retention duties. The role includes typing, minutes, agendas, public records processing, and website updates.

Qualifications include a high school diploma or GED, 3+ years of related experience, strong typing and communication skills, and a valid Ohio driver’s license plus Notary public certification. Regular attendance is essential.

Qualifications

• High school diploma or GED required with office practices coursework.
• 3+ years of related experience preferred.
• Proficient typing and minute-taking abilities required.
• Ability to maintain confidentiality for executive sessions.
• Excellent written and oral communication skills.
• Strong organizational skills and accuracy.

Responsibilities

• Perform secretarial and clerical tasks, including typing of correspondence, legislation, reports and minutes.
• Perform legislative research to provide data for Council, City employees and the public.
• Process public records requests; scan, index and file public records.
• Respond to inquiries from employees, citizens and others and refer them as needed.
• Maintain indexing and filing systems for the Council office.
• Assist in preparation and distribution of agendas, materials, minutes and records of meetings.
• Update the City Council portion of the Website and post minutes and legislation accordingly.
• Gather data for studies, reports and recommendations.
• Serve as a notary public.
• Assist Clerk of Council in daily operations and act as lead in absence.
• Perform secretarial duties for City Council members.
• Research the history of City Council actions.
• Post legislation after meetings at posting places per COS.
• Comply with city policies and procedures.
• Maintain regular, reliable attendance.
• Perform other duties as needed.
• Maintain Ohio Driver's License and Notary certification.

Skills

Typing

Written communication

Oral communication

Notary

Confidentiality

Organization

Customer service

Education

High School Diploma or GED

Office practices training

Tools

Notary stamp

Job description

DEPARTMENT: CITY COUNCIL

PAY GRADE: 7

SUPERVISION RECEIVED: Works under the supervision of the President of Council.

SUPERVISION EXERCISED: None

POSITION CLASSIFICATIONS: The position of part-time Deputy Clerk of Council in the City of Stow is classified by the Stow Municipal Civil Service Commission, is Non-Exempt under the Fair Labor Standards Act and is not included in a collective bargaining agreement.

PURPOSE: Assist City Council in the discharging of its duties through provision of a wide variety of legislative, administrative, and document retention services

1. 1. Perform a variety of secretarial and clerical tasks, including typing of correspondence, legislation, reports and minutes.
2. 2. Perform legislative research activities to provide data for Council, City employees and the general public.
3. 3. Process public record requests; scan, index and file public records.
4. 4. Respond to inquiries from employees, citizens and others and refer them to the appropriate person.
5. 5. Maintain indexing and filing systems for the Council office.
6. 6. Assist in the preparation and distribution of agendas, materials, minutes and records of meetings.
7. 7. Update the City Council portion of the Website and be responsible for posting minutes and legislation to the appropriate sections of the Website.
8. 8. Gather, interpret and prepare data for studies, reports and recommendations.
9. 9. Serve as a notary public.
10. 10. Assist Clerk of Council in the daily operation of the Council office and act as lead individual in his/her absence.
11. 11. Perform secretarial duties for City Council members.
12. 12. Research the history of City Council actions.
13. 13. Post legislation after each Council meeting at the appropriate posting places in accordance with the C.O.S.
14. 14. Compliance with all City of Stow city-wide and departmental policies, work rules and procedures.
15. 15. Regular, reliable, predictable, and punctual attendance is an essential function of the position.
16. 16. Performs other duties related to those of the position and/or resulting from the needs of the organization.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific duties does not exclude them if the work is similar, related or a logical assignment to the position.

1. 1. Must possess a high school diploma or GED equivalent, with specialized course work in general office practices, such as typing and filing.
2. 2. Must possess three (3) or more years of increasingly responsible related experience.
3. 3. Must possess working knowledge of modern office practices and procedures.
4. 4. Must possess and demonstrate skill in the operation of the listed tools and equipment.
5. 5. Must have the ability to establish and maintain effective working relationships and communicate effectively, both orally and in writing, with City employees and officials and the general public.
6. 6. Must be able to maintain the confidentiality of the Council members regarding items discussed in executive sessions.
7. 7. Must possess proficient skills in typing and the composition of correspondence and minutes.
8. 8. Must have excellent organizational skills
9. 9. Must have working knowledge of modern office practices and procedures.
10. 10. Must be able to work day and evening hours, as required.
11. 11. Must possess the ability to perform tasks with a high degree of accuracy and underpressure.
12. 12. Must possess the ability to work in a sustained manner on a variety of assignments at any one time.
13. 13. Must possess and maintain a valid State of Ohio Driver's License throughout the term of employment.
14. 14. Must possess and maintain Ohio Notary Public certification throughout the term of employment