AIA Billing & AR Specialist — Construction, Growth

Ochoa Construction; Atlanta (GA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Paid vacation and paid personal time

Paid sick leave and paid company/sat

Job summary

Ochoa Construction is seeking an experienced, organized and detail-oriented Construction Billing and Accounts Receivable Specialist. This position will manage monthly construction billing, AIA pay applications, customer accounts, collections and billing compliance while working closely with project managers and general contractors.

AIA PAY APPLICATION EXPERIENCE IS REQUIRED. Candidates must have proven hands-on experience preparing, submitting, tracking and revising AIA pay applications,

Qualifications

• Proven AIA pay application experience, including G702 and G703 forms.
• Construction Accounts Receivable and progress-billing experience.
• Proficiency with QuickBooks Desktop; not only QuickBooks Online.
• Proficiency with Microsoft Office, including Excel, Word, Outlook and Teams.
• Knowledge of schedules of values, job costing, retainage, stored materials and change orders.
• Strong collection, reconciliation, organization and communication skills.
• Ability to manage multiple projects and meet strict billing deadlines.

Responsibilities

• Prepare and submit monthly AIA pay applications accurately and on time.
• Complete AIA G702 and G703 forms and create and maintain schedules of values.
• Coordinate with project managers to confirm percentages of work completed.
• Bill completed work, stored materials, approved change orders and retainage.
• Revise and resubmit pay applications when requested by the general contractor.
• Submit billing through general-contractor portals and meet all monthly deadlines.
• Prepare conditional and unconditional lien waivers and required billing affidavits.
• Collect certified payroll reports, insurance documents and other billing support.
• Create customer invoices and record and apply payments in QuickBooks Desktop.
• Monitor Accounts Receivable aging and follow up on past-due balances.
• Track pay-application approvals, payments, retainage and outstanding balances.
• Reconcile customer accounts and research and resolve billing discrepancies.
• Provide project managers with billing status and collection updates.
• Maintain accurate customer, contract, change-order and job-billing records.
• Support project managers with pay applications, billing reports and change orders.
• Follow up with team members to obtain missing project and billing information.
• Communicate professionally with customers, general contractors and project teams.
• Assist the accounting department with month-end closing and reporting.

Skills

AIA Pay Applications

Customer Billing

Collections

Tools

QuickBooks Desktop

Microsoft Office

Adobe Acrobat

Job description

Ochoa Construction is seeking an experienced, organized and detail-oriented Construction Billing and Accounts Receivable Specialist. This position will manage monthly construction billing, AIA pay applications, customer accounts, collections and billing compliance while working closely with project managers and general contractors.

AIA PAY APPLICATION EXPERIENCE IS REQUIRED. Candidates must have proven hands-on experience preparing, submitting, tracking and revising AIA pay applications,