AI Workflow Automation Specialist

Food Truck Promotions; United States; Remote; USD 100,000 - 120,000; Full time

Job summary

Food Truck Promotions is seeking a hands-on professional who uses AI to design and ship automations across our tools and processes. You’ll audit current workflows, implement scalable automations, and connect tools like HubSpot, PandaDoc, and GSuite to reduce manual work.

The role emphasizes building practical systems that move the business faster and with fewer errors. You’ll work directly with a small team, reading and troubleshooting code, and ensuring clear communication about system changes

Qualifications

• Hands-on AI practitioner who builds and ships automations.
• Able to read code, troubleshoot, and spot issues.
• Experience building automations for small businesses.
• Understands the why behind what they build, not just the technical details.
• Strong communicator who can explain complex systems clearly.

Responsibilities

• Audit current tools and workflows, identify quick wins and move fast.
• Build and manage automations across core stack (HubSpot, PandaDoc, GSuite, Quo).
• Use AI to power smarter systems—auto-responses, quote generation, PDF creation, and more.
• Connect tools so they work together seamlessly, reducing breakage and manual intervention.
• Communicate how systems work and how changes affect other roles.

Skills

AI-driven automations

Automation design

Code reading

Small business automation

Strong communicator

Tools

HubSpot

PandaDoc

GSuite

Quo

Job description

Who We Are

Food Truck Promotions creates mobile brand experiences that bring brands into the real world through custom vehicles, pop-ups, and interactive activations.

We’re looking for someone who’s genuinely fluent in AI - not as a buzzword, but as a hands-on tool for building workflows, automating processes, and connecting systems that actually work. You’ll use AI to move fast and build smart across our internal tools - with the potential to bring that same impact to our clients down the road.

This is a hands-on role for someone who doesn’t just advise, but builds, tests, and ships. You’ll work closely with a small, scrappy team to eliminate manual work and create systems that make everyone’s job easier and our business faster.

What You’ll Do

• Audit our current tools and workflows, identify quick wins, and move fast
• Build and manage automations across our core stack (HubSpot, PandaDoc, GSuite, Quo)
• Use AI to power smarter systems - auto-responses, quote generation, PDF creation, and more
• Connect our tools so they work together seamlessly, reducing breakage and manual intervention
• Communicate clearly with the team about how systems work and how changes affect other roles

Requirements

Who You Are

• Someone who builds with AI as their primary tool
• Comfortable enough with code to read it, troubleshoot it, and know when something’s off
• Experienced building automations for small businesses - you know how to do a lot with a little
• Someone who understands the why behind what they’re building, not just the technical execution
• A strong communicator who can make complex systems feel simple

Benefits

• Salary: Contract role $100-120k per year