AI-Savvy PR & Communications Manager

Hotwire Communications; Fort Lauderdale (FL); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Healthcare/Dental/Vision

401K with company match

Paid Vacation, Sick Time, and Holidays

Paid Volunteer Time

Paid Parental Leave

Hotwire service discounts

Employee referral bonuses

Entertainment discounts

Job summary

Hotwire-Communications in Fort Lauderdale, FL is seeking a Public Relations and Communications Manager to create clear internal and corporate messaging through writing, editing, and publishing. You will manage the internal-communications CRM, editorial calendar, and media database, while aligning with the Chief Communications Officer and using AI tools to maintain brand voice.

Responsibilities include owning the internal CRM (HubSpot), managing editorial calendar, updating Meltwater lists,

Qualifications

• Bachelor's degree in Public Relations, Communications, Journalism, or a related field.
• Four or more years of professional communications or public relations experience.
• Demonstrated ability and a keen understanding of technology and the way it connects people.
• Proficiency with a communications or marketing CRM (HubSpot preferred) and media-monitoring/database tools (Meltwater preferred).
• Working proficiency with AI tools (such as Claude) for drafting, editing, and research, used responsibly in line with company AI policy.
• High level of proficiency in Microsoft Suite applications (Word, PowerPoint, Excel, Outlook, Concur).
• Excellent writing and editing skills; experience with Adobe software; willingness to learn and a professional disposition.
• Must be able to provide own transportation to various locations in the organizational service area.
• Valid and non-restricted state-issued driver's license in the assigned state.
• Ability to work a flexible schedule that may include weekends, evenings, and holidays.

Responsibilities

• Own and maintain the internal-communications CRM (HubSpot) as the system of record; build, schedule, segment, and measure internal campaigns and newsletters.
• Own and maintain the editorial calendar at the direction of the Chief Communications Officer, planning content ahead across internal and corporate channels.
• Keep the company's media database and distribution lists current and accurate in Meltwater, including contacts, segments, and media lists.
• Prepare and draft executive thought-leadership content - bylines, talking points, posts, and award and speaking submissions - and distribute it on the cadence and approval set by the CCO.
• Contribute to social media content and the social content calendar, sourced from press releases and internal awards and accolades.
• Plan and deliver internal communications on a reliable cadence, aligning distribution timing with the executive (C-suite) notification and approval managed by the CCO.
• Support the CCO's media relations by preparing press releases and media materials, maintaining media lists, and tracking coverage; media pitching and spokesperson duties are led by the CCO.
• Maintain a clear, holistic projects-and-status list and report status proactively and completely, so leadership always has visibility into what is in flight and what is due.
• Take communications to a ready-to-send state and follow up on outstanding inputs and approvals so work is not delayed.
• Write and edit executive bios, speeches, internal announcements, and corporate messaging that reinforce a consistent organizational voice.
• Research and develop white papers, articles, and blog posts on technology and innovation across product lines and processes.
• Use AI tools (such as Claude) to draft, edit, summarize, research, and report more efficiently and consistently, in line with company AI policy, while safeguarding brand voice and accuracy.
• Partner with the brand-experience and events teams on communications for regional activations, events, facility tours, and product demonstrations.
• Monitor employee, customer, and community sentiment and assist in producing relevant, timely communications, including escalations when needed.
• Participate in creative meetings, copy-drafting sessions, and interdepartmental meetings, and attend select field, town-hall, civic, and B2B events to stay close to employee and customer sentiment.
• Use independent discretion consistently and constantly to determine action steps over matters of significance.
• Other duties as assigned by Supervisor.

Skills

Strong writing and editing skills

Strategic communications

Ability to learn new technologies

Effective collaboration

Education

Bachelor's degree in Public Relations, Communications, Journalism, or a related field

Tools

HubSpot

Meltwater

Claude AI

Microsoft Office

Adobe Creative Suite

Job description

Hotwire-Communications in Fort Lauderdale, FL is seeking a Public Relations and Communications Manager to create clear internal and corporate messaging through writing, editing, and publishing. You will manage the internal-communications CRM, editorial calendar, and media database, while aligning with the Chief Communications Officer and using AI tools to maintain brand voice.

Responsibilities include owning the internal CRM (HubSpot), managing editorial calendar, updating Meltwater lists,