Executive Operations Assistant

Pfizer; New York (NY); On-site; USD 49,000 - 87,000; Full time

Benefits offered by this job

401(k) with Pfizer matching

Paid vacation

Health benefits

Job summary

Pfizer is seeking an experienced executive assistant to support the CEO and senior leaders at the New York headquarters. The role emphasizes administrative excellence, mobility with technology, and proactive operations optimization in a fast-paced environment.

You will handle complex travel, calendar management, and meeting logistics, while collaborating with the Chief of Staff and other ELT offices. Flexibility for early mornings, evenings, and weekends is required.

Qualifications

• High school or equivalent with 5+ years of executive support experience.
• Experience working with senior leaders or C-suite preferred.
• Ability to handle confidential information with discretion and professionalism.
• Proficiency with Microsoft 365 apps and common enterprise tools.

Responsibilities

• Coordinate complex travel, including itineraries and international arrangements.
• Use AI and cloud tools to support writing, scheduling and research needs.
• Manage meeting logistics, room reservations, catering, and visitor registration.
• Support CEO calendar management and scheduling, with proactive prioritization.
• Oversee executive floor management, supplies, safety trainings, and related liaison work.

Skills

Executive support

Communication skills

Tech-savvy

Microsoft 365 proficiency

Calendar management

Education

High school degree

Bachelor's degree preferred

Tools

Microsoft 365

SharePoint

Teams

Outlook

OneNote

Ariba

Concur

Workday

Job description

ROLE SUMMARY

This role is part of Office of the CEO (OCEO) and will provide administrative and office services of a highly complex and critical nature. This role combines administrative excellence with the ability to leverage AI and technology to improve operational efficiency, enhance communication, and optimize work processes. The ideal candidate is proactive, tech forward, deeply organized, change agile and capable of anticipating needs in a complex, fast-moving environment. The person in this role is expected to work with exceptional professionalism and attention to detail. The environment is fast-paced and the processes and material can be time-sensitive, confidential, and, at times, urgent situations. The person in this role will also be expected to think creatively and with a tech-edge about how we can continue to run the office more efficiently. This role will work closely with the Chief of Staff to the CEO, Executive Assistant to the CEO, and the Sr. Director, Executive Operations, as well as collaborate regularly with other Executive Leadership Team (ELT) offices. The role requires frequent on-site attendance at the NY headquarters office and occasional offsite attendance, aligned with the CEO’s schedule and team support needs. Flexible work hours required (early mornings, evenings and/or weekends, as needed).

ROLE RESPONSIBILITIES

Coordinate travel planning including support for itinerary management, aviation coordination, ground transportation, hotel booking and restaurant reservations. This may include complex international travel, personal/family travel, visa preparation, etc. Use AI and cloud-based platforms to facilitate writing, scheduling and research needs. Responsible for all meeting logistics including conference room reservations, connection details, food ordering, visitor registration, security coordination and other associated meeting logistics. Proactively organize and prepare meeting materials (briefings, note cards, etc.), especially using MS OneNote. Support Executive Assistant to the CEO with scheduling and calendar management and related responsibilities when necessary. Responsible for executive floor management including room reservations, supplies, catering, safety trainings, etc., by liaising with Workplace Experience, Security and other related parties. Support CEO record keeping, governance and attendance, travel planning, agenda preparation and execution. Support purchase order creation and invoice processing. Support executive reward tickets program coordination and ticket distribution. Support executive correspondence process including triaging electronic and physical mail, and sending invitation responses. Manage and prioritize high volume of emails including expediting flow of work items, and initiating follow-up when necessary. Use appropriate discretion in the management of information and stakeholders. Proactively coordinate and provide key information to ELT offices and other business units as appropriate. Work closely with other administrative partners across the ELT. Work closely with the Digital Executive Support team for technology needs. Work on ad hoc projects and continuous enhancement of operations as technology and the needs of the office evolve.

BASIC QUALIFICATIONS

High school Degree/GED with 5+ years of work experience with 2+ years providing executive level support. Experience working with senior leaders and/or C-suite executives preferred. Discretion and the ability to deal with confidential information. Tech-savvy and growth-minded, comfortable using AI tools and cloud-based platforms for writing, research, analysis, scheduling. Excellent written, oral, communication and interpersonal skills. Advanced proficiency with Microsoft 365, Teams, Outlook, OneNote, SharePoint, and meeting management tools. Ability to carry out all office and administrative functions proficiently, with high quality on a timely basis. High degree of professional maturity and presence. Exhibits strong collaboration skills and the ability to build relationships and leverage resources/engage colleagues across multiple functions and businesses. Ability to work across different cultures and with a variety of leaders from different backgrounds and experiences. Responsive, professional and courteous demeanor in all interactions in line with our values. Proficiency in systems commonly used at Pfizer (e.g., Ariba, SharePoint, Concur, Workday) preferred.

PREFERRED QUALIFICATIONS

Bachelor's degree preferred.

NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS

Flexible work hours required (early mornings, evenings and/or weekends, as needed). The role requires frequent on-site attendance at the NY headquarters office and occasional offsite attendance, aligned with the CEO’s schedule and team support needs.

Work Location Assignment: Hybrid

Last day to apply: September 8, 2026

The salary for this position ranges from $35.93 to $63.00 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies.

Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage.

Learn more at Pfizer Candidate Site – U.S. Benefits | (uscandidates.mypfizerbenefits.com).

Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States - New York - New York City location. Relocation assistance may be available based on business needs and/or eligibility. Candidates must be authorized to be employed in the U.S. by any employer. U.S. work visa sponsorship (such as TN, O-1, H-1B, etc.) is not available for this role now or in the future.

Sunshine Act Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.

EEO & Employment Eligibility

Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer. This position requires permanent work authorization in the United States. Pfizer endeavors to make www.pfizer.com/careers accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process and/or interviewing, please email [e-mail]. This is to be used solely for accommodation requests with respect to the accessibility of our website, online application process and/or interviewing. Requests for any other reason will not be returned. To learn more about acceptable and prohibited uses of AI during the recruitment process, please review our candidate AI-use guidelines available on Pfizer Careers.

Administrative Pfizer careers are like no other. In our culture of individual ownership, we believe in our ability to improve future healthcare, and potential to transform millions of lives. We’re looking for new talent to join our global community, to unearth new innovative therapies that make the world a healthier place.