AI-Powered Executive Assistant & Operations Lead

Advocacy Rising; United States; Remote; USD 58,000 - 62,000; Part time

Benefits offered by this job

Paid vacation

Paid sick leave

401(k) with employer match

Job summary

Advocacy Rising is seeking an Executive Assistant & Operations Coordinator to support the Principal in managing email, scheduling, and routine communications. You will help improve internal operations and apply AI tools to turn notes and briefs into completed work.

You will work with a small leadership team, owning daily tasks and improving processes while ensuring attention to detail and high-quality outputs. This is a remote, part-time role with opportunities to influence how the firm operates.

Qualifications

• Minimum three years of executive assistant or operations coordination experience.
• Experience managing an executive inbox, calendar, and follow-up communications with limited supervision.
• Regular use of AI tools (e.g., ChatGPT) to produce and review work.

Responsibilities

• Review meeting summaries and emails daily to track commitments and deadlines.
• Maintain a tracking system for outstanding work with owners, deadlines and next steps.
• Follow up with staff, clients and partners to keep commitments moving forward.

Skills

Time management

Written communication

Independent work

AI tools proficiency

Remote collaboration

Tools

Gmail

Google Calendar

Google Docs

Google Sheets

ChatGPT

Job description

Advocacy Rising is seeking an Executive Assistant & Operations Coordinator to support the Principal in managing email, scheduling, and routine communications. You will help improve internal operations and apply AI tools to turn notes and briefs into completed work.

You will work with a small leadership team, owning daily tasks and improving processes while ensuring attention to detail and high-quality outputs. This is a remote, part-time role with opportunities to influence how the firm operates.