AI-Savvy Executive Assistant & Operations Coordinator (Remote)

Advocacy Rising; United States; Remote; USD 60,000 - 85,000; Full time

Job summary

Advocacy Rising is seeking an Executive Assistant & Operations Coordinator to work directly with our Principal, managing daily administrative workflow, email, scheduling, and routine communications. You’ll also support internal operations and help improve recurring processes using AI systems.

A major part of the role is using AI, especially ChatGPT and Zoom AI Companion, to convert meeting notes, emails, and briefs into completed work.

Qualifications

• Three+ years in executive assistance, operations coordination, or similar support to a senior leader.
• Experience independently managing an executive's inbox, calendar, and follow-up with limited supervision.
• Excellent written communication and professional correspondence with minimal instructions.
• Regular use of ChatGPT or comparable AI tools to produce completed work.

Responsibilities

• Provide executive support and follow-through for the Principal, tracking commitments and deadlines.
• Manage email and calendar; draft accurate emails in the Principal's voice.
• Coordinate meetings and protect time for business development tasks.
• Support AI-enabled operations, onboarding, and internal process improvements.
• Handle basic bookkeeping tasks in QuickBooks Online (~3 hours/month).

Skills

Executive support

Inbox management

Calendar management

Written communication

AI tooling proficiency

Tools

Gmail

Google Calendar

Google Docs

Google Sheets

Zoom AI Companion

Zoho CRM

QuickBooks Online

Job description

Advocacy Rising is seeking an Executive Assistant & Operations Coordinator to work directly with our Principal, managing daily administrative workflow, email, scheduling, and routine communications. You’ll also support internal operations and help improve recurring processes using AI systems.

A major part of the role is using AI, especially ChatGPT and Zoom AI Companion, to convert meeting notes, emails, and briefs into completed work.