AI Office & Facilities Manager

River AI; San Francisco (CA); On-site; USD 60,000 - 120,000; Full time

Benefits offered by this job

Health, dental, vision insurance

Unlimited PTO

Job summary

River AI seeks an Office Manager to own day-to-day office operations in Palo Alto. You will be the go-to person for visitors, supplies, and space safety, with hands-on responsibilities and vendor coordination.

The role emphasizes using AI to automate repetitive tasks, supporting onboarding, events, and occasional executive support. This is an in-office position with clear accountability from Monday to Friday.

Qualifications

• Experience owning outcomes, handling sensitive information, and making decisions without close supervision.
• Genuine enthusiasm for technology and AI, with a habit of finding tools that improve work.
• Excellent written and verbal communication skills.
• Strong organizational judgment: manage many threads and priorities.
• Practical, hands-on approach to facilities issues and quick troubleshooting.
• Comfort with standard office software and quick learning of new systems.
• Ability to be on-site during scheduled hours, Monday through Friday.

Responsibilities

• Greet clients and visitors, manage sign-in, badges, and access.
• Track and reorder office, kitchen, and breakroom supplies; keep spaces organized.
• Coordinate with building management on HVAC, lighting, and access; maintain preventive maintenance calendar.
• Manage mail and deliveries; coordinate catering and event logistics.
• Serve as primary vendor contact; schedule service visits and review invoices.
• Support onboarding logistics for new hires and assist with office events and executive support.

Skills

Ownership of outcomes

Enthusiasm for technology and AI

Excellent written and verbal comms

Strong organizational judgment

Hands-on facilities approach

Proficiency with office software

On-site availability Mon-Fri

Job description

River AI seeks an Office Manager to own day-to-day office operations in Palo Alto. You will be the go-to person for visitors, supplies, and space safety, with hands-on responsibilities and vendor coordination.

The role emphasizes using AI to automate repetitive tasks, supporting onboarding, events, and occasional executive support. This is an in-office position with clear accountability from Monday to Friday.